Administrative Assistant

Job Responsibility:

• Provide comprehensive administrative support for daily office operations and site management activities.

• Create, monitor, and follow up on Purchase Orders (POs) and support procurement processes in accordance with company policies.
• Process supplier invoices, coordinate approvals, and ensure the timely submission of accounting documentation.
• Act as the primary point of contact for local accounting, tax advisors, and external service providers.
• Organize and coordinate business travel, accommodation, transportation, visa support, and travel expense reporting.
• Schedule and coordinate meetings, workshops, customer visits, management visits, and company events.
• Support visitors, customers, candidates, and external partners during their visits to the Osijek office.
• Manage office supplies, refreshments, catering services, with facility-related vendors.
• Coordinate facility management activities, including maintenance requests, repairs, inspections, and workplace improvements.
• Coordinate shipments, deliveries, customs-related documentation, and logistics activities as required.
• Identify opportunities for process improvements and support the implementation of administrative automation and digitalization initiatives.

Job Qualification:

• Previous experience in an Administrative Assistant, Office Coordinator, or similar administrative role is preferred.

• Fluent Croatian and English, both written and spoken.

• Good knowledge and practical experience with Microsoft Office applications.

• Ability to manage multiple priorities in a dynamic environment.

• Ability to work independently and collaboratively with local and global teams.
• Good problem-solving skills and attention to detail.

What Can You Expect?

📝 Contract Type
This role is offered as a full‑time position, providing long‑term stability and room for growth.

📚 Development Opportunities
We believe that growing our people is key to growing our business. That’s why we offer a mix of online and offline learning opportunities to help you sharpen both your technical and soft skills.

🚀 Hiring Process
Applying is quick and easy – just fill out the online form and upload your CV.
If your profile matches, you’ll have a short phone or video call with our technical team. If successful, you’ll get a chance to ask HR anything you need. We respond fast — unless we’re on vacation 😊.

🌟 And More... Life at NXP
Work is important, but so is everything around it. We start our days with free coffee and friendly chats.
We also organize social events like Christmas parties, family days, and internal events.

⏭️ What’s next

If you’re excited about this opportunity, we kindly invite you to apply!

Candidates are invited to apply with the resume and motivation letter in English.

At the application stage, all candidates should have a valid visa and work permit to work in Croatia.

If you have any questions, we are happy to answer them. Please contact:

Milana Stojsavljevic, Talent Acquisition Specialist - milana.stojsavljevic@nxp.com

Please note: The successful candidate may/will be responsible for security related tasks. The assignment may/will be in scope of security certifications, therefore a conscious and reliable way of working is necessary.

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