Associate Event Specialist/Associate Event Coordinator

The Associate Event Specialist / Associate Event Coordinator supports the planning, coordination, and execution of Healthcare Professional training, educational events, and congress activities. The role manages event logistics from request intake through event closure, ensuring compliance with applicable policies, accurate financial administration, and a positive participant experience.

Primary Responsibilities

Review submitted event requests to ensure completeness, alignment with requirements, and compliance with Healthcare Professional interaction policies.

Coordinate end-to-end event logistics, including venue sourcing, accommodations, travel arrangements, ground transportation, and participant support.

Serve as the primary logistics contact for event stakeholders and provide timely communication regarding event updates and changes.

Create, maintain, and update event websites to ensure accurate event information and participant communications.

Develop budget estimates, identify sourcing options, and support cost-effective event planning activities.

Manage relationships with suppliers and negotiate pricing, contractual terms, and service requirements.

Track registrations, coordinate participant changes, and communicate updates to vendors and service providers.

Support event financial management activities, including purchase order tracking, vendor payments, budget allocation, accrual validation, and collection of documentation required for event closure.

Required Qualifications

Bachelor's degree and 1+ years of experience in event coordination, event administration, hospitality, project coordination, or a related business support function.

Experience coordinating multiple activities, deadlines, and stakeholders within a structured process environment.

Proficiency with Microsoft Office applications, including Excel, PowerPoint, Outlook, and Word.

Experience managing administrative processes, documentation, and data accuracy with strong attention to detail.

Professional written and verbal communication skills in English.

Preferred Qualifications

Experience supporting Healthcare Professional (HCP), medical education, congress, healthcare, life sciences, or regulated-industry events.

Experience coordinating vendor engagements, quotations, contracts, or supplier relationships.

Experience managing event registration platforms, websites, or event management systems.

Experience supporting budget tracking, invoice processing, accrual validation, or other financial administration activities.

Knowledge of compliance requirements related to healthcare industry meetings, educational programs, or professional interactions.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

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Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

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Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).