Associate Project Manager 1

Essential Functions:

• This position reports to the Senior Director of Substation Packaging and has no direct reports and no indirect reports
• This role requires up to 30% travel (domestically), including overnight stays
• Apply knowledge of the quoting process to support project estimates based on RFP/RFQ documents, technical specifications, and drawings.
• Complete RFQ forms and clearly document clarifications as required.
• Complete forms and assist with proposal ranking.
• Create accurate material take-offs from bid-level substation drawings.
• Develop and organize Bills of Materials (BOMs) from substation drawings, including:

• Item descriptions
• Manufacturer selection and part numbers
• BOM organization per RFQ order and standard VSLLC formats (e.g., steel, major equipment, bus & conductor, connectors by type).

• Identify or create electrical details required to complete material take-offs.
• Sketch sections to confirm layouts, one-line compliance, and material accuracy.
• Document quantity take-offs and assemble RFP check packages.
• Perform backchecks on quotes to ensure accuracy of spelling, formulas, totals, pricing validity, lead times, freight, bolt quantities, and material descriptions.
• Ensure all deviations from RFQ documents are clearly and concisely stated in clarifications, minimizing exceptions whenever possible.
• Deliver complete, professional, client-ready quotes to the Project Manager for final review.
• Build and maintain strong professional relationships with manufacturers, sales representatives, and vendors.
• Ensure quote requests include all required drawings, specifications, and material descriptions.
• Review vendor quotes to confirm compliance with RFQ requirements, technical specifications, drawings, freight terms, and lead times.
• Upon receipt of customer purchase orders, confirm vendor pricing and lead times.
• Prepare and verify purchase orders to ensure alignment with vendor quotes for pricing, lead time, freight quantities, and part numbers.
• Authorized to approve and sign purchase orders
• Approve vendor invoices related to signed purchase orders without additional PM or supervisor approval.
• Obtain PM approval and PCARD authorization for online purchases, in-person purchases, or new vendors not yet established in the system.
• Use vendor Order Acknowledgements to develop project-specific delivery schedules.
• Coordinate with warehouse personnel to schedule inbound and outbound material shipments.
• Create packing lists for VSLLC-marshalled material and materials shipped directly to site.
• Verify packing lists using vendor Bills of Lading and packing documentation.
• Provide customers with delivery notifications via email and phone
• Provide clients with monthly or as-requested schedule updates.
• Coordinate with the Business Manager to generate project invoices.
• Confirm invoiced materials have shipped complete.
• Maintain and provide monthly spreadsheets tracking purchase orders, costs, and invoicing totals.
• Forecast costs and invoicing three months forward for assigned projects.

Required Qualifications of Every Candidate (Education, Experience, Knowledge, Skills and Abilities):

• Preferred Bachelors or Associates Degree with 3+ years of experience or 5+ years of experience
• Basic understanding of electrical substation design, materials, and construction practices.
• Ability to read and interpret technical drawings, specifications, and RFP/RFQ documents.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with project tracking spreadsheets preferred.
• Experience working with vendors, procurement processes, or construction-related material management preferred.

Highly Qualified Candidates Will Also Possess These Qualifications:

Proven ability to perform material take-offs and BOM creation from bid-level or IFC drawings.

Strong working knowledge of substation materials and components (steel, major equipment, bus & conductor, connectors).

Experience reviewing RFP/RFQ documents, technical specifications, and managing clarifications/deviations.

Hands-on experience with vendor quotes, procurement, and purchase orders.

Proficiency in Excel for cost tracking and forecasting; AutoCAD experience preferred.

Strong organizational and communication skills in a fast-paced, multi-project environment.

Working Environment and Physical Efforts:

Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. Moderate travel requirements exist for this position. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

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Benefits

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and family’s overall wellness needs are met. Some offerings are dependent upon the role, work schedule, or location and can include the following:

Healthcare (medical, prescription drugs, dental and vision)

401k retirement plan with company match

Paid time off

Employer paid life insurance

Employer paid short-term and long-term disability including maternity leave

Work Life Support

Tuition Reimbursement up to $5,250 per year

Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you have a disability and require any assistance in filling out the application for employment email EEOCompliance@Valmont.com.