Branch Administrator - Savannah, GA

POSITION TITLE: Branch Administrator

REPORTS TO: District Administrator

Konecranes is looking for a professional individual to fill our Branch Administrator role. As a Branch Administrator, you will be handling the administrative duties for our Port Service business. We are seeking a highly organized individual who is self-motivated and can work independently. You will be expected to work quickly and efficiently to ensure your tasks are completed in a timely manner. If you are organized, tactful, and are interested in working with one of the leading companies in the industrial manufacturing field, look no further than Konecranes!

PRINCIPAL RESPONSIBILITIES:

Responsible for processes and associated procedures and business rules for the following:

• Administration of company vehicles, cell phones, and credit cards
• Assist management teams with meeting administration and travel bookings
• Compile and keep track of MSHA and subcontractor hours
• Assist customers and vendors with Certificates of Insurance when necessary
• Training confirmation and travel bookings
• Managing personnel profiles in systems (SAP, Siebel, PC, etc)
• Order and manage company printers and copiers
• Order office supplies, business cards, and marketing materials for branches
• Ensure hourly time entries in Siebel are correct and according to Company policy
• Assist business units with their payroll approval process, ensuring time is reported accurately but with minimal administrative time spent by front-line employees
• Escalate any recurring issues, and assist with process improvement
• Coordinate between the front-line employees and the corporate payroll group to ensure maximum efficiency and accuracy
• Enter expense reports into SAP on behalf of team members
• Process AP bills that are not sent to FSSC and work with vendors to update their remit to information
• Agreement and asset creation and/or review
• Use the current Siebel system in the agreement entry process efficiently
• Develop competency and use processes and tools provided for this role.
• Use queries and reports to assist in daily job functions.
• Strict adherence to the organization’s agreement requirements and order process flows relating to the sales and service handbook guidelines.
• Coordinate customer data maintenance
• Execute all functions in line with the applicable delegation of authority
• Review invoicing data for accuracy and ensure compliance to customer requirements
• Complete the invoicing process within SAP
• Send invoices to end customers
• Maintain customer contact information and billing requirements
• Complete customer follow-up to ensure the receipt of invoice and payment expectations
• Assist in resolving customer disputes, sometimes working with other internal groups
• Submit invoices to customer third party billing sites as required
• Other duties as assigned by supervisor