Business Support Associate

• Serve as primary point of contact between the Global Head of Project Delivery and internal stakeholders, clients, and external partners
• Manage an intensive, multi‑timezone calendar, including prioritisation of requests, conflict resolution, and ensuring leadership focus on strategic priorities
• Organise and facilitate executive engagements, including: Global leadership meetings, Partner and Client meetings, internal off-sites
• Manage complex and ad‑hoc travel arrangements while ensuring policy compliance (visa, flights, accommodation) for Global Head of Project Delivery and APAC Managing Director
• Support stakeholders’ expense submissions and tracking (e.g. Pro‑time)
• Act as a coordination layer across teams, ensuring follow-ups and alignment on leadership actions
• Work closely with Sales and Marketing teams to ensure alignment across initiatives and maintain accurate records of marketing activities, budgets, and expenses
• Support ad‑hoc marketing and communications projects
• Manage vendor sourcing and coordination for marketing materials (e.g. promotional items, merchandise), ensuring timely and cost‑effective delivery
• Maintain and manage office and marketing inventories, ensuring adequate stock levels
• Track marketing spend and cost efficiency, ensuring proper documentation and budget control
• Support planning, logistics, and execution of internal and external corporate events

• Diploma in Business Administration, Marketing, Communications, or related field
• At least to 2 years of experience in a similar role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and familiarity with marketing tools/software
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Excellent interpersonal skills and the ability to work collaboratively with cross-functional teams
• Confidentiality and discretion to handle highly sensitive, confidential and strategic information with utmost discretion.

Only Singaporeans/ Permanent Resident is eligible to apply.

We realize that managing work life balance is a challenge we all face in our daily lives and in order to support with this we are pleased to offer hybrid and flexible working for most of our Avaloqers to maintain work life balance and still continue our fantastic Avaloq culture in our global offices.

In Avaloq we are proud to embrace diversity and understand the success of our business is built on the power of different opinions, we are whole heartedly committed to fostering an equal opportunity environment and inclusive culture where you can be your true authentic self.

We hire, compensate and promote regardless of origin, age, gender identity, sexual orientation or any other fantastic traits that make us all unique, we have done our best to write this advert in an inclusive and neutral way.

Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations.

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