Buyer, Crane Service

Key Responsibilities

1. Assist in processing Purchase Requisitions (PRs) in SAP.
2. Follow up with vendors for quotations, technical documents, compliance certificates, vendor registration documents, and commercial offers.
3. Maintain RFQ records, procurement documents - quotations, comparisons.
4. Coordinate with internal stakeholders / departments (Admin, HR, Finance, IT, Safety, Engineering, Marketing, Training, Production, Service, etc.) for procurement requirements and status updates.
5. Track PO acknowledgements, delivery schedules, and vendor commitments.
6. Monitor open PRs, POs, GRNs, Invoice booking status, payments and other procurement activities.
7. Support vendor onboarding activities and documentation for vendor registration/code creation.
8. Maintain supplier database, vendor contact information, and vendor performance records.
9. Follow up with vendors and internal approvers for timely invoice processing and payment approvals.
10. Assist in contract administration, AMC renewals, service agreements, and contract documentation.
11. Prepare spend reports, procurement MIS, savings trackers, and procurement dashboards.
12. Maintain procurement records as per company policies, audit requirements, and compliance standards.
13. Support procurement compliance activities, including SCoC, vendor declarations, and audit documentation.
14. Coordinate with stores and end users regarding material receipt confirmations and delivery issues.
15. Track budget utilization against approved procurement requests and maintain supporting records.
16. Assist in preparing comparative statements and approval notes.
17. Follow up on pending approvals from stakeholders to ensure timely PO release.
18. Maintain records of fixed assets, service contracts, and procurement-related documentation.
19. Support tendering, bidding, and sourcing activities by collecting and compiling vendor responses.
20. Prepare weekly and monthly procurement status reports for management review.
21. Coordinate transport arrangements and logistics follow-ups with vendors where applicable.
22. Ensure proper filing and record retention of procurement documents for audit purposes.
23. Support implementation of procurement policies, procedures, and process improvements.
24. Perform data entry, report generation, and SAP-related procurement support activities.
25. Escalate delivery delays, quality concerns, and procurement bottlenecks to the concern.
26. Awareness of ISO 14001 and 45001 standards