Chief of Staff - Optexity

Intellectual honesty — ideas matter more than titles; we communicate directly and assume good intent, even in disagreement

Bias for action — we build and learn with customers rather than debate in the abstract

Extreme ownership — we own outcomes, not just tasks, and see problems through

About the role

This is not an EA role, and not a strategy role — it's a hands-on generalist operator who owns the business, legal, and people infrastructure that lets a small team move fast without breaking. You'll be the person who makes sure the company runs: contracts get signed, people get paid, compliance holds up, and nothing critical falls through the cracks. You'll work directly with the founders and build the operational backbone from close to zero.

Why this role exists

Legal, HR, accounting, payroll, compliance, and day-to-day operations all sit on the founders' plates today, alongside product and engineering. In a healthcare company, this surface area is heavier than usual — BAAs, HIPAA and state privacy obligations, and customer contracts can't be an afterthought. We need one person to own all of it end to end: not just execute tasks, but build the systems, vendor relationships, and processes so these functions run reliably as we scale.

What you'll do

Legal & contracts — manage outside counsel, own the contract lifecycle (customer agreements, BAAs, NDAs, vendor and consulting agreements), and keep corporate housekeeping in order: cap table administration, board and investor documents, entity and state registrations

Compliance — own the operational side of HIPAA and state privacy compliance, coordinate audits and security certifications (e.g. SOC 2) as they come up, and maintain the policies, records, and vendor due-diligence that customers and regulators expect

HR & people ops — run onboarding/offboarding, offer letters, benefits and PEO administration, immigration/visa support for the team, and keep employee policies and records clean and current

Accounting & payroll — own bookkeeping oversight with our accountants, run payroll and contractor payments, manage AP/AR, expenses, banking, and the monthly close

Everyday operations — manage vendors, software and tooling, insurance, and the logistics of a fast-growing team; be the default owner for the operational thing no one else is holding

Founder leverage — take ambiguous operational problems off the founders' plates, structure them, and drive them to done

What we look for

A generalist who's comfortable owning many unrelated functions at once and context-switching cleanly between them

Strong execution and follow-through — you close loops and things don't slip

Highly organized and detail-oriented, with good judgment about what's genuinely important vs. merely urgent

Operates in ambiguity and builds process where none exists, without waiting for perfect instructions

Trustworthy with sensitive legal, financial, and personnel information

Willing to do unglamorous, high-value work

Fast learner with genuine interest in the operational and regulatory side of a healthcare company

Nice to have

Prior chief-of-staff, business ops, or startup operations experience

Exposure to legal, HR, finance, or compliance functions

Familiarity with healthcare compliance (HIPAA, BAAs) or other regulated environments

Experience standing up processes and vendors at an early-stage company

What you get

Direct, daily work with the founders, plus exposure to board and investor conversations

True zero-to-one scope — building the operational foundation of the company, not executing a fixed playbook

Competitive salary and meaningful equity