Event Executive

Responsibilities:

- Provide day-to-day support to the project lead in managing event operations, including overseeing team management, supplier/vendor coordination, and venue logistics to meet event, internal, and client expectations.
- Plan and propose efficient workflow structures for projects, collaborating with the team to streamline project execution.
- Create innovative and compelling event proposals for clients, and present creative ideas and concepts effectively.
- Source and secure cost-effective solutions for event requirements and logistics from various suppliers, preparing accurate purchase requisition documents and invoices for processing.
- Supervise and coordinate on-site setup and teardown activities, working closely with suppliers to ensure smooth execution.
- Collaborate with internal departments and external stakeholders to align project requirements, maintaining open communication channels for successful project delivery.
- Ensure proper and accurate administration and paperwork to facilitate efficient project management.
- Liaise with venue owners, ensuring all necessary paperwork is submitted in a timely manner, and coordinate layout and event day run sheet preparation accurately and promptly.
- Assist in sourcing, recruiting, and managing volunteers and event crews to ensure a smooth and efficient event operation.
- Liaise with media outlets and influencers to promote events, coordinate press releases, interviews, and media coverage, and identify and engage relevant influencers for event partnerships.
- Develop innovative and engaging event concepts aligned with brand and audience, stay up-to-date with current trends in music, entertainment, and social media, translate trending ideas into creative event experiences and content, and continuously propose fresh concepts to enhance audience engagement and event impact.