Executive Assistant

JOB DESCRIPTION:

Executive Assistant

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

The Opportunity

This position works at Istanbul location in the Established Pharmaceuticals Division that we are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory. .

What You’ll Do

• Provide efficient and confidential administrative support to Executive and as needed other parties commissioned by the Executive.
• Manage and maintain complex calendar and coordinate global appointment across all global time zones, meetings and conference calls using various technologies.
• Organize global travel arrangements and itineraries to all regions of world, including flights, visa applications etc. in line with the travel requirements.
• Preparation of documents, reports, and presentations to high standard (formatting, re-working, proof-reading etc) ensuring brand consistency and according to brand guidelines.
• Be point of contact between Executive, key stakeholders, employees, external customers, and other parties.
• Track live projects, team whereabouts and holidays, including international public holidays and international team vacations.
• Participate in meetings, take minutes, and distribute, follow-up on active items wherever appropriate.
• Process and follow-up expense reports.
• Take charge of all key visitor schedules and arrange associated requirements, i.e., hotel, travel, restaurants, entertainment, printing, and general enquiries.
• Assist with any other duties/ad hoc projects assigned.