Executive Assistant

How you’ll make an impact:

• Manage schedule and calendar of both leaders with attention to accuracy and detail, including keeping leaders informed of calendar changes and change requests.
• Schedule all meetings and travels, domestic and international travel in compliance with existing policies and procedures to optimize use of leaders’ time and schedule. Prepare expense reports.
• Use all computer programs relevant to the position to support projects, development of correspondence, presentations, reporting, project updates, etc.
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
• Support onboarding of new employees including coordination of seating arrangements, IT equipment, supplier and other essentials for an effective transition.
• Proactively coordinate department meetings and ensure key action items are captured and completed.
• Facilitate interview schedules for department positions.
• Process purchase orders, invoices and monthly expense reports for staff.
• Assist in preparing for and executing major meetings or events (on-site and off-site).
• Perform other duties and responsibilities as assigned.

What you’ll need (Required):

• H.S. Diploma or GED with 6 years of experience providing executive-level administrative support within a large, complex organization.
• Demonstrated experience managing complex calendars, executive schedules, and domestic/international travel arrangements.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

• On-site required.

What else we look for (Preferred):

• Bachelor's degree preferred.
• Experience supporting senior executives or leadership teams within a fast-paced global corporate environment.
• Strong meeting and event coordination experience, including leadership meetings and company-sponsored events.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong relationship building skills with the ability to work effectively across all levels of the organization.
• Highly organized with the ability to anticipate needs, solve problems proactively, and execute with minimal direction.
• Demonstrated ability to manage competing priorities and adapt to shifting business needs.
• Resourceful, self-motivated, and comfortable working independently while collaborating across cross-functional teams.

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California (CA), the base pay range for this position is $72,000 to $98,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.