Executive Assistant

Responsibilities

• Provide executive secretarial and administrative support primarily to the Managing Director and other senior management as required.
• Coordinate and manage internal and external meetings, including scheduling, logistics, agenda preparation, meeting materials, and accurate minute-taking.
• Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.
• Manage executive travel arrangements, expense claims, reimbursements, and itinerary planning.
• Liaise with regional office supporting team for cross-territory conference, visits arrangement, including agenda / itinerary preparation and other logistics support.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support ad hoc projects and administrative tasks assigned by the Managing Director and senior management.

Requirements

• Degree holder of any discipline.
• 10 - 15 years of relevant experience in executive administration, executive assistance, or secretarial support, preferably supporting senior leadership.
• Experienced and familiar with MNC culture and practice, able to communicate with employees at different levels and territories.
• Strong interpersonal, stakeholder management, and communication skills across all levels of the organization.
• Demonstrated ability to handle confidential information with sound judgment, professionalism, and discretion.
• Proven ability to work independently and perform under pressure in a fast-paced environment.
• Proficiency in Microsoft Office applications, including MS Word, Excel & PPT.