Ubisoft

Executive Assistant - M/W/NB

Paris, IDF, France · On-site · Full-time

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About the role

Description from the employer’s posting. Check the employer’s page for the current version.

EmployerUbisoft
LocationParis, IDF, France
Work styleOn-site
Employment typeFull-time
Employer posted1 month ago

Our team is multidisciplinary (data, programming, game & narrative design, animation, etc.). It is driven by a simple yet ambitious question: among all the possibilities offered by generative AI, which ones are genuinely interesting and fun for gameplay?

Our mission: to test new experiences with players, and to equip creators with the tools to imagine more dynamic, immersive, and surprising interactions — all the way to bringing to life features that couldn't be achieved any other way. Our day-to-day work sits at the intersection of R&D, product development, short game creation, and multi-studio collaboration, in service of the gameplay experiences of tomorrow.

We are looking for a highly reliable and proactive Executive Assistant (M/W/NB) to support the Director and Deputy Director in both day‑to‑day operations and higher‑level coordination. Beyond excellent execution skills, this role requires the ability to connect the dots and anticipate needs to streamline communication flows and collaboration between the leadership duo and the partners in a fast‑moving environment.

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You will act as a force multiplier for the leadership duo : ensuring flawless logistics while adding structure, clarity, and focus to incoming requests and workflows.

Executive & Operational Support

Manage the Director and Deputy Director’s agendas with a strong focus on prioritization, coherence, and time optimization
Schedule and coordinate meetings across multiple stakeholders and time zones
Prepare meeting rooms (logistics, equipment, materials) and ensure smooth execution
Handle travel arrangements, expenses, and administrative follow‑ups
Act as the primary point of contact for internal and external meeting requests

Structure, Prioritization & “Connecting the Dots”

Help rationalize incoming requests by:

clarifying objectives,
challenging urgency when needed,
grouping or sequencing topics logically

Identify overlaps, dependencies, or redundancies across initiatives and meetings
Proactively suggest agenda structures, time blocks, or delegation options
Anticipate upcoming needs, deadlines, or decision points

Meeting & Follow‑up Support

Prepare agendas, briefing notes, and pre‑reads
Take structured notes when needed and track action items
Follow up on decisions and commitments, ensuring accountability
Maintain an overview of ongoing topics and priorities

Proven experience as an Executive Assistant or similar role supporting senior leadership
Outstanding organizational and time‑management skills – anticipatory rather than reactive
Ability to handle confidential information with discretion
Comfortable operating in a fast‑paced environment
Strong written and verbal communication both in French and English

We operate in a fast-paced, constantly evolving environment with a strong startup mindset. As such, the responsibilities listed above are not exhaustive.

The role is expected to evolve in line with organizational priorities, leadership needs, and opportunities for improvement. The person in this position may therefore contribute to additional or ad hoc topics, always in alignment with the expected scope of their level within the Career Architecture framework.

We particularly value individuals who demonstrate flexibility, initiative, and curiosity, and who are willing to step beyond their initial scope when it meaningfully contributes to the team’s effectiveness and overall impact.

Why Join Us

Work closely with senior leadership at the heart of decision‑making
Join a dynamic, passionate, agile team with an entrepreneurial mindset
Have a real impact on how time, priorities, and energy are allocated
A role that goes beyond pure execution into trusted partnership

Ubisoft is an equal opportunity employer and offers all individuals the same access to employment, regardless of gender, ethnicity, religion, sexual orientation, social status, disability, or age. Ubisoft is committed to fostering an inclusive work environment that reflects the diversity of its player community.

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