Finance Digital Project Support Associate

Responsibilities:

Project Planning Support
• Maintain assigned project planning materials, schedules, calendars, meeting materials, and project records based on direction from project leadership.
• Support updates to project planning materials and schedules based on direction from project leadership.
• Support project teams with administrative coordination, document organization, and repository maintenance.
• Support keeping planning materials and documentation current, organized, and accurate.

Project Coordination
• Coordinate meeting logistics, including scheduling, agendas, meeting materials, attendance support, meeting notes, action items, and follow-ups.
• Maintain action item trackers and follow up with owners on upcoming or overdue items based on direction from project leadership.
• Support project onboarding and access coordination, including maintaining project team lists and coordinating access to approved project tools and repositories.
• Attend assigned project or PMO meetings with PMO leadership or project managers to listen for key updates, decisions, action items, and follow-ups, and update approved trackers or documentation based on meeting outcomes and PM/PMO direction.

Administrative and Documentation Support
• Create, update, and maintain project documentation, trackers, logs, and project records as directed.
• Maintain project repositories, file organization, documentation version control, and approved project folders.
• Collect required information and inputs from internal teams, vendors, or project team members to support assigned administrative activities.
• Support preparation, formatting, and distribution of approved project communications, meeting materials, and documentation.
• Support updates to PMO templates, trackers, and process documentation as directed.

Project Reporting Support
• Compile project status information from project managers, project team members, and approved project sources.
• Prepare draft project status reporting materials and meeting updates for review by PMO leadership or project managers.
• Assist in maintaining assigned project or PMO trackers by updating information based on approved inputs and direction.
• Capture and enter financial tracking updates and financial reporting inputs in established templates or tools based on approved inputs, meeting discussions, and direction from PMO leadership or project managers.
• Follow up on missing, incomplete, or outdated status inputs as directed.
• Gather or organize documentation for audits and information requests as directed.

EDUCATION/CERTIFICATIONS
• Associate’s degree or equivalent work experience. (Required).

TECHNICAL/SOFT SKILLS
• Strong Microsoft Office skills. (Required).
• Ability to communicate effectively both verbally and in writing with team members and managers. (Required).
• Effective organization and time management skills, including the ability to organize information and manage multiple tasks and deadlines. (Required).
• Experience maintaining documentation, schedules, trackers, meeting notes, and administrative records. (Required).
• Familiarity with project management tools, systems, and reporting practices. (Preferred).
• Strong attention to detail and accuracy in data entry and documentation. (Required).

EXPERIENCE
• 2+ years of experience supporting projects, programs, teams, business operations, or administrative coordination. (Required).
• Experience performing administrative support activities, such as scheduling, documentation, meeting coordination, reporting support, or follow-up tracking. (Required).
• Experience working in a PMO, operations, technology, or business transformation team. (Preferred).
• Experience using Microsoft Office tools, including Excel, PowerPoint, Outlook, SharePoint, OneNote, Project, and Copilot. (Required)
• Smartsheet experience. (Preferred).

At RSM, we offer a competitive benefits and compensation package for all our people.  We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients.  Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefitshttps://rsmus.com/careers/el-salvador.html.

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Salvadoran Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please send us an email at careers@rsmus.com.