Finance Manager

In Ukraine, the project receives Global Health Security (GHS) funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with national GHS priorities and US Government goals. EpiC will support the national and regional public health institutions, health care facilities, the State Service of Ukraine on Food Safety and Consumer Protection’s research institutes and regional departments, academic institutions, as well as civil society organizations to strengthen GHS capacities in infection prevention and control (IPC), antimicrobial resistance (AMR), health emergency management (HEM), with a particular focus on the prevention, detection and response to infectious disease outbreaks of epidemic significance. All activities will be aligned with national regulations, guidelines and standards, as well as relevant international frameworks.

FHI 360 is seeking qualified candidates for a Finance Manager position based in Kyiv, Ukraine. This position is open to Ukrainian nationals who are residing in Ukraine or are willing to relocate to Ukraine. Professional proficiency in written and spoken Ukrainian is required.

Job Summary:

The Finance Manager reports to the EpiC Ukraine Associate Director of Finance and is responsible for the overall financial management and administration of the EpiC project in Ukraine under U.S. Department of State (DOS) funding. The Finance Manager ensures full compliance with FHI 360 and DOS financial and accounting policies, procedures, rules, and regulations, including applicable federal requirements. Key responsibilities include leading budget development and budget monitoring, producing accurate and timely financial reporting, monitoring program expenditures and burn rates, and maintaining sound financial filing and documentation systems in accordance with award requirements.

The Finance Manager oversees sub-award financial management in close collaboration with the grants team, including financial monitoring of sub-recipients, review of financial reports, compliance verification, and capacity development and technical support to strengthen sub-recipients' grant management systems and ensure strong financial management of sub-agreements.

The Finance Manager also provides guidance and operational support to the project team, including procurement of goods and services, logistical support for local and international travel (including travel advances and expense reports) for staff and consultants, contract development and management, and maintenance of office inventory and assets. The role also includes reviewing and monitoring the accuracy of payroll calculations, including salaries, leave payments, sick leave payments, and other applicable employee payments, to ensure compliance with FHI 360 policies, applicable Ukrainian labor and tax legislation, and relevant award requirements.

Working closely with FHI 360 country, regional, and HQ offices, the Finance Manager monitors and safeguards the financial health of the project and prepares high-quality internal and external financial reports and deliverables.

Accountabilities:

• Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems.
• Reviews and analyzes monthly financial reports regarding budgets- actual and forecast.
• Provides recommendations and guidance to EpiC management on financial projects and compliances.
• Track and monitor project expenditures against budget; including preparing monthly pipeline analyses for HQ EpiC team;
• Participates and provides financial reporting for annual budget planning, audit reviews and assessments.
• Engaged in the more critical and confidential aspects of financial analysis.
• Duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance issues.
• Works with confidential data, which if disclosed, might have significant internal and / or external effect.
• Keeps abreast with the latest trends in financial accounting and mentors staff.
• Builds and trains staff on financial policies and procedures, GAAP practices and client relationships.

Education Qualification & Experience

● Bachelor's Degree or its International Equivalent, in finance, accounting, or other related fields.

● Minimum of 5-8 years related work experience, including 3 years in management and 3 years working at the corporate or organization level.

● Past experience managing a financial analysis department is required.

● Prior work in a non-governmental organization (NGO).

● Demonstrated experience with USG cost principles, including PEPFAR regulations, GAAP accounting rules, and grants contract management; including prime award and subaward management.

● Experience working with an international organization.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time.

• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

**Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

The position will be based in FHI 360’s office in Kyiv, Ukraine. Position is open to Ukrainian national candidates only.

The expected hiring salary range for this role is UAH 1,0666,667 - 1,500,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding:FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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