Legal Administrative Assistant

RESPONSIBILITIES:

Independently organize and prioritize workload to perform administrative tasks for department members and other office personnel, as assigned, while meeting established deadlines.

Utilize advanced computer skills in word processing, spreadsheets, presentations, graphics, and database applications to create, update, and maintain department documents, including correspondence, presentations, publications, mailings, and reports.

Proofread, edit, and review materials to ensure accuracy, consistency, proper formatting, and completeness of information.

Compile, coordinate, and distribute reports, agendas, meeting materials, and other information as required.

Arrange meetings, conferences, appointments, and travel arrangements. Maintain calendars and schedules for assigned personnel as needed.

Answer telephone calls promptly, provide information when appropriate, and direct calls to the appropriate individuals.

Establish, organize, and maintain filing systems and records, ensuring accurate documentation and confidentiality.

Manage incoming and outgoing correspondence and mail for assigned staff.

Assist with general office administration, including maintaining office supply inventories, copying, printing, collating documents, and coordinating mail and deliveries.

Provide backup administrative and clerical support as needed to ensure seamless department operations.

Utilize SAP to create purchase requisitions and process receipt of goods and services for office personnel when applicable.

Perform additional duties and special projects as assigned by the supervisor.

QUALIFICATIONS:

Associate's degree and a minimum of five (5) years of experience in an administrative support role, or an equivalent combination of education, training, and experience.

Strong proficiency in Microsoft Office applications and other office-related software.

Excellent verbal and written communication skills. Demonstrated ability to manage multiple priorities, projects, and deadlines in a fast-paced environment.

Strong attention to detail and organizational skills. Ability to handle sensitive and confidential information with professionalism and discretion. Previous legal administrative experience is preferred. Spanish language skills are beneficial but not required.

EOE

WHY CANDIDATES CHOOSE OMYA:

Global company with operations in more than 50 countries

140+ years of industry leadership

Internal advancement opportunities

Company values driven organization

Safety-first environment

Medical, Dental & Vision Insurance

401(k) with Company match

Paid Time Off & Holidays