Marketing Events Specialist

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Job Description Summary:

The Marketing Event Specialist is responsible for planning, coordinating, and executing a portfolio of trade shows, conferences, customer events, and internal events that support the organization’s marketing and business objectives. This role manages event logistics from conception through execution, collaborates cross-functionally with internal stakeholders and external vendors, and ensures exceptional attendee experiences while maintaining budget and operational efficiency.

The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment managing multiple projects simultaneously.

Primary Responsibilities:

Event Planning and Execution

Manage assigned trade shows, conferences, customer events, and internal events from initial planning through post-event reporting.

Coordinate event logistics including registration, housing, transportation, food and beverage, audiovisual, shipping, signage, and on-site staffing.

Develop and maintain detailed project plans, timelines, and production schedules.

Execute on-site event management and serve as the primary point of contact during assigned events.

Ensure events are executed on time, within budget, and aligned with organizational objectives.

Vendor and Budget Management

Coordinate with venues, vendors, agencies, and external partners to secure services and negotiate contracts.

Track event budgets, purchase orders, invoices, and expenses.

Monitor expenditures and identify opportunities for cost savings.

Cross-Functional Collaboration

Partner with marketing, sales, customer success, product, and executive stakeholders to support event objectives.

Coordinate event deliverables including branding, promotional materials, booth assets, and attendee communications.

Support sponsorship fulfillment activities and partner activations.

Reporting and Operations

Maintain event documentation, standard operating procedures, and project management systems.

Track event metrics including attendance, leads, engagement, and ROI.

Conduct post-event evaluations and provide recommendations for process improvements.

Experience and Skills Requirements

2 - 5 years of experience in event marketing, trade shows, conferences, or corporate events.

Experience managing multiple projects simultaneously in a fast-paced environment.

Strong organizational, communication, and project management skills.

The ability to think creatively and work collaboratively.

Initiative and follow-through skills with special attention to detail.

Ability to travel 30% of the time, primarily on weekends, based on business needs.

ModMed Benefits Highlight: At ModMed, we believe it’s important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits:

United States

• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution,
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs,
• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed,
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.

PHISHING SCAM WARNING: ModMed is among several companies recently made aware of a phishing scam involving imposters posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making fake job offers in order to collect personal and financial information from unsuspecting individuals. Please be aware that no job offers will be made from ModMed without a formal interview process, and valid communications from our hiring team will come from our employees with a ModMed email address (first.lastname@modmed.com). Please check senders’ email addresses carefully. Additionally, ModMed will not ask you to purchase equipment or supplies as part of your onboarding process. If you are receiving communications as described above, please report them to the FTC website.