Ocean Export Specialist

ESSENTIAL FUNCTIONS:

• Manage and further develop efficient and effective flow of work to attain optimum efficiency and productivity of department.
• Identify the existence and cause of problems and solutions to correct them.
• Utilize reports to quantify and prioritize workload.
• Manage communication with export related authorities, customers and suppliers in all relevant countries as necessary to ensure efficient, positive and lawful relations, support and activities.
• Work with other departments in order to establish and maintain effective and relevant export activities and support in relation to the organizations operating functions.
• Initiates, promotes, supports and implements change in order to increase organizational effectiveness.
• Make sound decisions based on analysis, experience and good judgment.
• Ensure staff has the training and resources necessary to perform their jobs.
• Negotiate with local carriers on spot pricing; issue rate quotes.
• Responsible for TSA compliance and maintenance for the branch.
• Provides quotes for internal and external clients.
• Takes part in outside sales activities with sales or management staff.
• Maintains current records on all truckers locally ; i.e. insurance certs, current tariff.
• Coordinate work activities between office staff and 3rd party warehouse.
• Delivery documents to both 3rd party warehouse and US Customs for Export department.
• Meet with SSL, ocean carriers, warehouse agents, and Truckers to review service needs.
• Handle all shipments with compliance needs.
• Maintain local pricing recorders from all carriers.
• Audit Export files for compliance and Business process.
• Audit Export files for profitability.
• Handle processing of all dangerous goods shipment for Air Export.
• Take department concerns to upper levels of management as needed.
• Keep track of service faults by 3rd party warehouse.
• Other duties as requested

SUPERVISORY RESPONSIBILITIES:

• The incumbent will directly and/or indirectly supervise employees
• Conduct performance evaluations for export department staff.
• Recommend hiring, firing and promotions.
• Identify and resolve personnel issues.
• Manage staff schedules.
• Create an environment that encourages others to develop professionally.
• Will supervise directly or indirectly employees.

QUALIFICATIONS:

Excellent organizational and time management skills

• Excellent written and verbal skills
• Strong computer skills including Microsoft Office suite
• Detail oriented, able to multitask and meet deadlines
• Self-motivated, able to work in a team and independently
• Strong knowledge of regulatory compliance with export rules and regulations
• Able to perform the essential duties of this position without posing a “direct threat” to the health or safety of self or others
• Able to interact positively and effectively with co-workers, subordinates and supervisors

EDUCATION AND EXPERIENCE:

• High school diploma or GED. College Diploma, a plus.
• Minimum 7 years relevant Export (Air or Ocean) and freight forwarding experience.
• Minimum 3 years supervisory experience.
• Knowledge of procedures for international and domestic freight, trucking and warehouse services.
• TSA compliant.
• Dangerous Goods awareness.

ENVIRONMENT:

100% performed in climate-controlled internal office environment working under normal office conditions.

While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds.

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

DEFINITIONS: (if any abbreviation, the meaning needs to be inserted)

ADDITIONAL:

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

DEFINITIONS: (if any abbreviation, the meaning needs to be inserted)

Management retains discretion to add or change duties of this position at any time.