Office Administrator

Responsibilities:

Serve as SPAN's onsite point of contact for all things related to the senior leadership team, working closely with our Senior Executive Assistant to make sure every team that touches the C-suite has what they need

Prioritize in-person support for the CEO when they're in the office and/or when needed (ie: client, partner and Board visits, local offsite meetings)

Manage in-person appointments for senior leaders

Support the Senior Executive Assistant with expense report completion or other needs as dictated by the Senior Executive Assistant

Manage documents and confidential information as needed with appropriate discretion

Coordinate and organize in office meetings, social events, and local offsite events in partnership with the Workplace team

Assist with projects with other teams as needed by coordinating resources and tracking progress

About You

Required Qualifications

2+ years of experience in an administrative, office management, or executive support role

Ability to be onsite in our San Francisco office five days a week

Excellent written and verbal communication skills, with strong attention to detail

Sound judgment and discretion when handling confidential or sensitive information

Strong organizational skills with the ability to manage multiple priorities and stakeholders at once

Proficiency with calendar, email, and productivity tools (e.g., Google Workspace)

A genuine eagerness to learn across executive support, HR, recruiting, and/or workplace functions

Bonus Qualifications

Experience supporting C-suite or other senior executives directly

Experience with workplace, facilities, or event planning

Familiarity with expense management tools (e.g., Ramp)

Experience in a fast-growth startup or scale-up environment

Life at SPAN

Headquartered in San Francisco’s vibrant SoMa neighborhood, we are an eclectic group of creative thinkers who value open communication, teamwork, and a ‘make it happen’ approach to addressing complex challenges.

SPAN embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

We’re hiring talented individuals who are driven by success and are passionate about shaping the future of renewable energy. If that sounds like you, we’d love for you to consider joining the rapidly growing team at SPAN.

The Perks:

⚡ Competitive compensation + equity grants at a well-funded, venture-backed company

⚡ Comprehensive benefits: 100% employee premiums for base plans on medical, dental, vision with options for additional coverage. Parental leave up to twenty four (24) weeks depending on eligibility

⚡ Comfortable, sunny office space located near BART and Caltrain public transit

⚡ Strong focus on team building and company culture: Employee Resource Groups, monthly social events, SPANcakes recognition breakfast, lunch, and learns

⚡ Flexible hours, one holiday per month, and flexible time off

Interested in joining our team? Apply today and we’ll be in touch with the next steps!