Office Manager

The purpose of this role is to manage all aspects of the office operations and facilities functions of the agency at a small-mid sized office location, including developing and implementing strategies for the effective and efficient operations of the assigned office location, including front reception, office supplies, vendors, office services and overall office appearance while maintaining a professional attitude that represents dentsu and the assigned office location in the best light. Additional responsibilities include supporting local business unit staff in the areas of HR and IT where necessary and to support Managing Director of the office as directed.

Job Description:

Key responsibilities:
Office Space Management - Plans all seating charts and any needed employee moves or department moves
Manages all office moves and liaises between employees, managers and IT in coordinating moves
Assesses needs and options for office space based on company growth in collaboration with Head of Real Estate and Facilities Manager
Assists Real Estate and Facilities Manager with all aspects of office build-outs and renovations
Maintains relationships and serves as liaison with key facilities and administration contacts including: landlord(s), subtenant(s), architects, sublessor(s), contractors, life-safety contractors, etc
Maintains the Office’s Business Continuity Plan
Office Management Purchasing – responsible for supplies and office services programmes in support of the office, including: office supplies, pantry supplies and maintenance, copier/printer installation and management, etc
Is responsible for all conference room a/v and other office presentation equipment
Oversees provision of office security cards and management of parking spot allocation
Works within established budget and communicates regularly with appropriate members of Finance for necessary approval, if needed