Office Manager

Job Description

OFFICE MANAGER
Fugro is the world’s leading independent provider of geo-intelligence and asset integrity solutions for large constructions, infrastructure, and natural resources. With approximately 10,000 employees in around 60 countries, we deliver the technical data and insights required to design, build, and maintain safe and efficient infrastructure.

For our office in Louvain la Neuve, Fugro Belgium is seeking an experienced, autonomous and motivated Office Manager to work onsite. The Office Manager will be responsible for providing comprehensive Office, Facility and Fleet support to the entity and all its employees.

YOUR ROLE
• Office & Supplier Management — Manage and negotiate contracts with office suppliers and service providers, ensuring cost effective and high quality service delivery.
• Policies & Procedures — Develop, update and improve office policies and procedures, ensuring consistent and appropriate implementation across the organization.
• Facility & Maintenance Coordination — Build, maintain and manage strong relationships with suppliers (cleaning, catering, etc) and building management, including scheduling repairs and preventive maintenance.
• Fleet Management Oversight — Oversee the full fleet management of Fugro Belgium, including electric charging administration (charging cards, Fugro charging stations, coordination of home charging installations), price analysis and comparison between providers, potential supplier sourcing, and negotiation with new service partners.
• Office Supplies Management — Maintain office supplies and coordinate with the IT department for IT equipment, accessories and software renewals.
• Access & Front Desk Operations — Manage access badges and oversee reception duties to ensure smooth daily office operations.
• Visitor & Communication Handling — Welcome visitors and deliveries, answer phone calls and manage the general email inbox.
• Global Coordination — Coordinate with Global Shared Services when relevant to ensure alignment and operational consistency.
• Meetings & Travel Support — Organize meetings, travel, training and events in Belgium and abroad to effectively support management.
• ERP Administrative Support — Assist teams with ERP data maintenance, including creating client cards, issuing purchase orders and ensuring data accuracy.
• Independent Issue Resolution — Address questions and problems autonomously, taking or coordinating appropriate actions and escalating only the most complex issues when necessary.
• Event & Marketing Support — Support the organization of marketing, HR and client events, including logistics coordination and on site assistance (e.g., team buildings, company drinks, recruitment fairs).