Office Manager

At Rehlko, our team members are the essential energy that powers our organization’s success. We are committed to fostering a safe and sustainable work environment where safety is everyone’s responsibility. We empower every team member to actively participate in our Zero Is Possible safety culture by encouraging open communication, proactively reporting hazards, following protocols, and suggesting improvements. Join us in creating an energy resilient world for a better future!

What We Offer

At Rehlko, our Total Rewards programs are designed to accelerate growth, energize performance, and support a culture of inclusion at every stage of life and work. We offer total rewards that are easily understood, recognize results, enable career mobility, and reflect our commitment to valuing diverse needs in a fast-moving world. We provide:

Competitive compensation and benefits

Work-life flexibility

Recognition and rewards

Development and career opportunities

A safe and inclusive workplace

Why You Will Love this Job

The salary range for this position is $19.95-$29.95/hour dependent upon experience.

The Office Manager is responsible for overseeing the daily administrative operations of the office to ensure a productive, efficient, and professional work environment. This role manages office services, facilities, vendor relationships, supplies, budgets, workplace communications, and administrative support activities. Serves as a key point of contact for employees, visitors, and external partners while driving operational excellence and a positive employee experience.

Specific Responsibilities:

Office Operations & Administration

• Manage day-to-day office operations and administrative functions.
• Establish and maintain office procedures, workflows, and best practices.
• Coordinate office maintenance, repairs, and facility improvements.
• Ensure the office environment is safe, organized, and compliant with company policies.
• Oversee workspace planning, office moves, and seating arrangements.

Facilities & Vendor Management

• Manage relationships with building management, maintenance providers, and office vendors.
• Coordinate services such as cleaning, security, mail distribution, catering, and office equipment maintenance.
• Monitor vendor contracts and service quality.
• Ensure timely resolution of facility-related issues.

Employee and Visitor Experience

• Welcome and support visitors, clients, and new employees.
• Coordinate employee onboarding logistics, including workspace setup and equipment requests.
• Plan office events, recognition activities, and employee engagement initiatives.
• Support internal communications and office announcements.

Administrative Support

• Provide administrative support to leadership teams as needed.
• Coordinate meetings, conference room scheduling, and special events.
• Maintain office records, contracts, and documentation.
• Support travel arrangements and expense reporting processes.

Requirements:

• Associate's or Bachelor's degree in Business Administration, Operations, Human Resources, or related field preferred.
• 5+ years of office administration, facilities management, or office management experience.
• Experience managing vendors, budgets, and office operations.
• Experience supporting executive leaders and cross-functional teams preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Budget management and financial tracking experience.
• Strong problem-solving and decision-making capabilities.
• Customer-service orientation and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Teams, Outlook, and office management systems.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

The Hourly range for this position is $19.95-$24.95.The specific Hourly rate offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location.

About Us

Rehlko proudly offers a rich history steeped in creativity and commitment to our associates and communities, along with competitive benefits and compensation. Our Purpose—Creating an energy resilient world for a better future—and Values: Curiosity, Trust, Pace, and Excellence, are important cultural components that shape the way we work and relate to one another. Learn more about Rehlko at http://www.rehlko.com/who-we-are.

In addition to the investment in your development, Rehlko offers a benefits package including a competitive salary, health, vision, dental, 401(k) with Rehlko matching, and more!?

Rehlko is an equal opportunity employer that prohibits discrimination and will make decisions regarding employment opportunities, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination, without regard to race, creed, color, ethnicity, religion, sex, pregnancy, childbirth, or related medical conditions, genetic information, age, national origin, citizenship, ancestry, caste, mental or physical disability, marital or familial status, sexual orientation, gender identity or expression, genetic information, political belief or affiliation, union membership status, military status, veteran status, or any other characteristic protected by national, state, local, or other applicable laws.

Americans with Disabilities Act (ADA)

It is the policy of Rehlko to comply with all applicable provisions of the Americans with Disabilities Act (ADA) and corresponding national, state, local, or other applicable laws. Rehlko will not discriminate against any qualified associate or applicant with respect to any terms, privileges, or conditions of employment because of a person's physical or mental disability. Rehlko will provide a reasonable accommodation to associates or applicants with disabilities, in accordance with applicable laws. If you have a disability and require an accommodation in the application process or during the course of employment, please contact EnergyJobs@rehlko.com. Rehlko is an equal opportunity/affirmative action employer.

Our Values

Curiosity – Seek, learn, share

Trust – Go farther together

Pace – Focus to go faster

Excellence – Find the win every day