Paralegal/Assistant, North America

Major/Key Accountabilities

Performs various legal administrative functions executing processes designed to manage legal risk. Examples include executing our legal hold process, processing settlement agreements, preparing legal correspondence, supporting litigation discovery and case preparation, maintaining calendars and schedules, making meeting arrangements, interacting with managers, internal and external counsel, court staff and law enforcement officials;

With support from internal and external legal, preparing and completing legal documents and filings for routine matters such as bankruptcy, subpoenas, garnishments, and others as needed.

Manages legal matters in Company’s billing and matter management systems;

Manages invoice processing;

Handles copying, faxing, general mail/correspondence and monitoring of the Legal email box for the Americas;

Creates quality presentation materials, reviews and appropriately edits presentations, coordinates the development of materials and works effectively with appropriate individuals and conducts follow-up for various projects and ongoing tasks and responsibilities;

Adheres to demanding timelines, maintains communication with other departments/individuals, external counsel and conducts follow-up for various projects and ongoing tasks and responsibilities;

Manages internal and external requests and works closely with all departments, as appropriate, to ensure excellent communication, follow-up, and the delivery of quality work to internal and external clients;

Assists in the achievement of overall corporate goals and objectives by working with management and other departments on special project;

Additional requirements include high level of proficiency with technology including Microsoft Office Suite applications, Coupa, Brightflag and internet research tools; and

Performs other duties as necessary to meet corporate objectives.

Essential Qualifications

Ability to interact professionally and confidentially with all levels of management and staff

Strong organizational and time management skills

Ability to take direction without follow up

Strong teamwork and team synergy skills required

Ability to prioritize and manage multiple tasks/projects and support multiple high-level executive positions

Exhibit good judgment and decision-making skills

Ability to meet tight deadlines, shift gears quickly, and work well under pressure

Strong verbal and written communication skills

Ability to work independently without supervision, be self-directed and demonstrate initiative

Must possess a high level of confidentiality, business and work ethic, and discretion

Ability to work overtime, if needed

Desirable Qualifications

Paralegal certification

Creating and maintaining client and matter list

Filing documents (correspondence, notes, drafts, discovery, pleadings, etc.)

Organizing files and documents

Creating and maintaining hard copy files when necessary

Calendaring events upon request

Drafting routine correspondence

Drafting engagement letters

Regular (weekly) meeting with Americas Legal team members regarding upcoming tasks, events, deadlines and following up on status of pending tasks

Reviewing documents for information and/or privilege

Preparing reports based on review of documents and other research.

Assisting with preparation of legal filings

Experience

College degree is desirable or 8+ years previous Legal/Administrative Assistant experience

Complete and solid knowledge of MS Office, i.e., Word, Excel, PowerPoint, and Outlook

Remote Type

Hybrid Remote

Skills to succeed in the role

Adaptability, Empathy, Experimentation, Legal Administration, Taking Ownership, Teamwork, Understand Customers

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at recruitment@brambles.com.