Payroll Specialist

What You Will Do:

• Process assigned U.S. payroll populations across applicable payroll frequencies, ensuring accurate, controlled, and timely execution throughout each payroll cycle.
• Perform end-to-end payroll activities, including payroll input preparation, calculation review, validation, exception resolution, reconciliation, settlement support, disbursement, and post-payroll activities.
• Process and audit multi-state payrolls in compliance with federal, state, and local requirements, including applicable tax filings, reporting, wage-and-hour rules, and organizational policies.
• Analyze payroll results and research discrepancies involving earnings, deductions, taxes, retroactive pay, supplemental wages, time data, benefits, employee status changes, payment elections, transfers, pay rates, and payroll-impacting transactions.
• Execute payroll controls and exception reviews related to time and attendance, one-time payments, hires, terminations, PTO payouts, transfers, direct deposits, off-cycle payments, adjustments, and manual payments.
• Validate employee payroll records, calculated wages, tax withholdings, deductions, benefits, payment elections, and payroll corrections; identify and resolve anomalies.
• Perform payroll audits, reconciliations, and payroll-related financial or general ledger activities while maintaining audit-ready documentation.
• Utilize Workday Payroll reporting, worker data, EIB functionality, and Microsoft Excel to research issues, analyze large data sets, validate results, and support payroll processing.
• Manage payroll cases and inquiries through approved channels, providing timely, policy-based guidance and support.
• Support quarter-end, year-end, tax, audit, compliance, and other critical payroll activities.
• Maintain and improve payroll procedures, workflows, job aids, standard operating procedures, and control documentation.
• Collaborate across functional teams and provide payroll knowledge sharing, cross-training, mentoring, and support as needed.

What You Have :

• Education/Experience: At least 3 years of progressive payroll processing experience, including hands-on responsibility for complex payroll activities; substantial equivalent experience may be considered in place of a degree.
• Payroll Processing Expertise: Experience processing payroll in a multi-state environment with demonstrated knowledge of end-to-end payroll processing, including inputs, calculations, validations, reconciliations, exception resolution, corrections, and post-payroll activities.
• Certified Payroll Knowledge: Fundamental Payroll Certification (FPC) required, with a working knowledge of payroll administration, payroll accounting concepts, payroll taxation, wage-and-hour requirements, benefits deductions, final pay, and confidential payroll practices.
• Data Analysis & Technical Skills: Strong Microsoft Excel skills and the ability to analyze, reconcile, and validate detailed payroll data accurately.
• Communication & Problem Solving: Strong written and verbal communication skills, attention to detail, organizational skills, analytical ability, and the ability to independently prioritize competing deadlines while maintaining confidentiality.

What Will Set You Apart:

• Certified Payroll Knowledge: Fundamental Payroll Certification (FPC) required, with a working knowledge of payroll administration, payroll accounting concepts, payroll taxation, wage-and-hour requirements, benefits deductions, final pay, and confidential payroll practices
• Five or more years of experience processing complex payrolls across large employee populations, multiple business units, organizational structures, or payroll groups.
• Experience with Workday Payroll and Workday HCM, including payroll reporting, payroll-result analysis, and EIB preparation, validation, and troubleshooting.
• Experience implementing payroll process improvements, automation, standardization, controls, or operational efficiencies.
• Ability to work effectively in a fast-paced, multi-country operational environment.

Summary Pay Range:

$81,370.00 - $122,060.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

Medical, dental, and vision benefits*

Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

401(k) savings plans*

Health Savings Account (HSA)*

Flexible Spending Accounts (FSAs)*

Health Lifestyle Programs*

Employee Assistance Program*

Voluntary Benefits and Employee Discounts*

Career Development*

Incentive bonus*

Disability benefits

Life Insurance

Parental leave

Adoption benefits

Tuition Reimbursement

* These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates:

October 13, 2026 - October 24, 2026

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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