Payroll Specialist

Duties

• Ensures the accurate and timely processing of bi-weekly payroll(s) for both hourly and salaried employees in the US and Canada.

• Manage the Time and Absence system for approximately 2,200 employees

• Process garnishments, employee tax and deduction elections

• Interact with employees to resolve any questions or concerns related to payroll.

• Act as point person for employer response to internal and external audits related to employees, payroll and/or benefits (i.e., Workers’ Compensation audit, payroll SOPs, unemployment claims, etc.)

• Establish controls and auditing practices to ensure regulatory compliance with Federal, State and Local regulations, ERISA, DOL, HIPAA, etc.

• Audit employee and employer tax data within HRIS system. Identify discrepancies and correct them prior to the quarter-end filings to ensure accuracy.

• Reconcile quarterly tax returns.

• Responsible for verifying employee W-2s & corrective W-2Cs.

• Work directly with vendors as needed for troubleshooting and evaluation of system updates.

• Maintain records and calculation of fringe benefits associated with the personal use of a company vehicle.

• Establish and maintain end-to-end reporting requests, creation, and processes to develop a best practice approach to report delivery; Completes routine and ad hoc reports.

• Follow established payroll processing guidelines, policies and procedures; periodically conduct training for Human Resources staff and Time and Absence Managers.

• Compile and analyze sensitive data to support various needs within the department or for external needs confidentially and securely.

• Prepare files for the Accounting Department: General Ledger, Headcount/Census reports, Accruals, etc.

• Other duties/projects as assigned.

EDUCATION And/or EXPERIENCE:

Bachelor’s degree and typically 3 – 6 years of direct Payroll experience, or equivalent combination of education and experience.

CERTIFICATIONS:

Payroll Org certification (CPP or FPC) preferred.

Computer Skills

Must have proficient computer skills in Word, Excel, Access, and PowerPoint. Ability to perform basic Internet research is also preferred. Proficiency working in HRIS Systems (Workday and ADP preferred).

Mathematical Skills

Strong aptitude with mathematical skills and data analysis

Requirements

• Exceptional attention to detail.
• In-depth knowledge of payroll laws and regulations and other related areas of compliance.
• Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience.
• Experience with Workday HRIS; ADP WFN; ADP Celergo.
• Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment.
• Excellent interpersonal and communication skills with outstanding customer service skills.
• Must be highly motivated, able to work independently and as a member of a team.
• Ability to maintain a high level of confidentiality.
• Ability to meet deadlines and sort through information to resolve complex and abstract issues, and reconcile complicated and detailed data.
• Solid understanding of IRS, State, Federal record retention regulations.
• Commitment to tasks, able to maintain composure during stressful situations.

REGIONAL KNOWLEDGE

Multi-state payroll & tax knowledge

Benefits

• Competitive Salary with Bonus Opportunities
• Paid Time Off
• Comprehensive Medical, Dental and Vision Benefits
• Flexible Spending and Health Savings Accounts
• Disability and Life Insurance
• 401(k) with Company Contribution
• Educational Tuition Reimbursement

LOCATION

Westlake, TX office

EQUAL OPPORTUNITY EMPLOYER
The Solera group is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.