Physician Executive Assistant

As the Physician Executive Assistant you will perform executive-level coordination of calendars, travel, speaking engagements, and presentations. Responsible for compliance in certifications and licensing and works closely with multiple enabling teams to ensure support. Acts on behalf of leaders in multiple capacities requiring strong communication, confidentiality, attention to detail and decorum.

Duties include but are not limited to:

Supporting up to three leaders

Serves as backup for other Executive Assistants.

Maintains strictest confidentiality at all times and in all situations.

Prepares onboarding materials and is responsible for requesting and setting up all accesses.

Maintains and updates presentations, as needed.

Assists with proofreading and editing, as needed.

Performs special projects as requested.

Attends meetings as assigned and reports on actions.

Manages Outlook Calendars by collaborating with internal and external stakeholders, Assistants, Consultants, and Vendor Partners.

Liaison between internal and external stakeholders to schedule and support meetings (onsite and virtual).

Schedule and hosts video conferences via Webex/Zoom and manages Conference Center EventProConnect reservations when meetings are at Sarah Cannon corporate office.

Schedules and maintains physician’s task list

Provides proactive support, taking initiative to ensure smooth workflow and effiency.

Reviews executive correspondence for urgent issues and immediately escalations.

Coordinates membership renewal, conference registration, speaking engagements, etc.

Coordinate/create itineraries for conferences or other applicable engagements.

Submits and facilitates IT tickets until completed and/or resolution of issue(s) is reached.

Submits eSAF and ServiceCentral tickets on behalf of physician, as needed.

Coordinate all aspects of domestic and international travel.

Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.

Tracks and records Physician’s billable time for contracted activities; corresponds with finance team during invoicing process, as needed.

Liase with finance team to periodically self-audit past invoices and ensure reimbursement for engagements.

Uploads applicable contracts into Conga for institutional review by legal team; facilitates correspondence between legal, internal and external stakeholders to ensure contracts are executed before engagement and to ensure compliance.

Ensures completion and submission of Conflict of Interest (COI) disclosures for events, publications, abstracts, etc. by working with Publications Coordinator.

Work closely with appropriate Program Manager to help move items forward.

Participates in educational activities and programs where appropriate.

Actively engages with the admin community, including attending monthly meetings, events and professional development opportunities.

Communicates and escalates necessary issues to direct manager, as needed.

Minimum Qualifications:

Associate's Degree or equivalent work experience

3+ years relevant experience

Experience working with MS Office products including Outlook, Word, Excel, and PowerPoint

Knowledge of grammar, spelling, and punctuation

About Sarah Cannon Research Institute

Sarah Cannon Research Institute (SCRI) is one of the world’s leading oncology research organizations conducting community-based clinical trials. Focused on advancing therapies for patients over the last three decades, SCRI is a leader in drug development. In 2022, SCRI formed a joint venture with former US Oncology Research to expand clinical trial access across the country. It has conducted more than 850 first-in-human clinical trials since its inception and contributed to pivotal research that has led to the majority of new cancer therapies approved by the FDA in the past decade. SCRI’s research network brings together more than 1,300 physicians who are enrolling patients into clinical trials at more than 200 locations in 20+ states across the U.S. Please click here to learn more about our research offerings.

We care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse colleague population and ensure they are the healthiest versions of themselves. For more information regarding benefits through our parent company, McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

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McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: careers.mckesson.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.