ICON

Project Specialist

Romania · Remote (restrictions not stated) · Full time

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About the role

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EmployerICON
LocationRomania
Work styleRemote (restrictions not stated)
Employment typeFull time
Employer posted7 Sep 2026

Project Specialist / Study Delivery Specialist / SMA / Project Coordinator - Remote

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

We are seeking candidates interested in a global study management role, where they will support global project managers across EMEA, APAC, and the US.

In this position, you will work remotely as an integral member of the sponsor’s global study team.

Responsibilities & Tasks:

In this role you will be a key member of the sponsor's Global Study Management Team

Responsible for budget oversight – managing Task/Change Orders, expenses, tracking updates, checking consistency between systems and agreements and escalating issues to the Project Manager

Show full description

You will be acting as a primary point of contact, tracking of recruitment progress, data completeness and compliance, overseeing local budgets, protocol deviations, risks, regulatory approvals and import license status

You will be acting as a primary point of contact for vendors, overseeing study-specific deliverables, ensuring continued monitoring and timely delivery of activities delegated to third parties.

Oversight of eTMF completeness

Maintaining interactions and meetings with internal and external partners

Responsible for reviewing key clinical documents, including the Protocol and Informed Consent Forms, and leading development of study plans (e.g. Monitoring Plan, Vendor Management Plan, Protocol Deviation Management Plan, Risk Management Plan, Communication Plan etc.) for external and internal use in assigned studies.

Monitoring study conduct and progress, identifying, resolving and escalating risks/issues

You will be responsible for setting up and maintaining systems and tracking tools that ensure quality, consistency and integration of study data, following up on discrepancies if needed. Granting access to new system users.

Your Profile:

University degree

1 -2 years of clinical trial experience within clinical research

Availability to start within 1 - 2 months max

Experience in global project management/supporting global cross-functional teams at study level would be an advantage

Experience working with eTMF and CTMS

Fluent English

Very good comprehension of Microsoft Office tools (Excel, PowerPoint, Word, Outlook, etc.).

Knowledge of advanced Excel, timelines/budget tracking systems and clinical trial management systems is an asset.

Excellent stakeholder management and communication skills (oral and written), outstanding interpersonal skills.

#LI-DS1

#LI-Remote

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

Competitive base salary and performance related incentives
Health and wellbeing programmes including medical, dental, and vision coverage where applicable
Retirement and pension plans
Life assurance and disability coverage
Employee assistance programmes and wellbeing resources
Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply

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