Purchase Supervisor

Key Responsibilities

• andle day-to-day purchasing activities as per the requirements of various hotel departments.
• Receive and review purchase requisitions from different departments and ensure timely procurement.
• Source products from approved vendors and obtain competitive quotations whenever required.
• Coordinate with suppliers regarding prices, availability, quality, delivery schedules, and payment terms.
• Prepare and process Purchase Orders (POs) in accordance with hotel procedures.
• Ensure all purchases are made from approved and authorized vendors.
• Follow up on pending orders and ensure timely delivery of materials.
• Coordinate with Stores, Receiving, Accounts, and user departments for smooth procurement and receiving processes.
• Verify purchase specifications, quantities, rates, and quality of materials before finalizing orders.
• Assist in maintaining updated vendor records, quotations, price lists, and purchase-related documentation.
• Monitor market prices and identify opportunities for cost savings and better purchasing terms.
• Support vendor negotiations while maintaining quality and service standards.
• Ensure proper documentation and filing of purchase orders, quotations, invoices, and related records.
• Coordinate with the receiving and stores teams to resolve discrepancies in quantity, quality, or specifications.
• Assist in monitoring inventory levels and avoid unnecessary overstocking or shortages.
• Ensure compliance with hotel procurement policies, financial controls, and audit requirements.
• Maintain confidentiality and professionalism while dealing with vendors and internal departments.
• Prepare regular purchase reports and provide relevant information to the Purchase Manager.
• Assist the Purchase Manager in vendor evaluation, rate comparisons, and annual contract negotiations.
• Perform any other procurement-related duties assigned by the Purchase Manager or management.