Receptionist

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role

Job Summary

The Administrator is responsible for providing basic administrative support by following established procedures. This role works under close supervision and handles routine tasks to support office operations.

Will answer phones, greet and check in all visitors.

This job profile is intended for support staff that follows established procedures and work under close supervision. Smaller/easier decisions are made autonomously.

SC: Phoenix, Arizona

PRIMARY FUNCTIONS:

• Upon arriving make sure necessary lights are on and the TV with the safety message is turned on
• Answer / screen / forward incoming phone calls using a multi-line telephone system
• Personably greet and welcome walk-in customers / visitors; ensure they are signed in accordingly then direct them to the appropriate staff member
• Direct visitors to the appropriate person and office
• Ensure reception desk is manned and the main telephone line has coverage at all times during business hours
• Perform brief safety orientation accordingly with customers / visitors entering the premises, where applicable
• Manage inventory and purchase office supplies
• Create and maintain inventory spreadsheet for admin and sales supplies
• Manage and update the conference room calendar as needed
• Organize, set-up, break down and maintain conference room for all operations and executive meetings
• Organize and order lunch on an as needed basis
• Oversee sorting and distribution of mail to both the administration and shop buildings
• Prepare outgoing mail / UPS / FedEx (envelopes, packages, etc.)
• Perform other clerical receptionist duties such a filing, photocopying, data entry, etc.
• Keep common area clean and organized
• Provide assistance to other departments as needed and per supervisor approval