Senior Executive Assistant

Success in this role requires exceptional organizational skills, strong communication, a proactive mindset, and the ability to thrive in a fast-paced, dynamic environment while maintaining flexibility and attention to detail.

• Administrative duties such as coordination of projects,scheduling ofmeetings, coordination of sub-contractors or vendors, and scheduling conference rooms, conference calls, etc.

• Manage project tasks with minimal oversight; work with team members to share information and resources; develop project materials and tools; and support the preparation of status reports for our clients and executive management.

• Contribute tomaintainingand administering the company’s online intranet site via updates andtimelycommunications.

• Provide support to schedule, coordinate, and organize offsite meetings and events.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Conservesexecutive'stime by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information;initiatingtelecommunications.

• Prepare professional presentations for executives.

• Handle various travel arrangements for executiveteam, coordinating calendars, communicating appropriately to all parties on conflicts or other needs, and resolving travel issues.

• Maintainsexecutive'sappointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Maintains customer confidence and protects operations by keeping information confidential.

• Ensures thatall materials are present and working prior to meetings with internal and external participants.

Qualifications, Experience and Education:

Minimumrequirements:

• Associate’s degree or combination of relevant experience and education

• 5+ years of related administrative experience, including experience supporting executives.

• Advanced knowledge of MS Excel, Word, PowerPoint, and Outlook

• Effective oral and written communication skills, excellent interpersonal skills

• Technical aptitude with the ability to engage in a variety of project work, inclusive of contributing to the management of the company’s intranet.

Knowledge/Skills/Abilities:

Excellent listening, organizational and verbal/written communication skills

Ability tomaintaina high levelof confidentiality.

Ability to efficiently plan, organize and implement work priorities.

Ability to draft and edit correspondence with precision.

Flexible schedule and the ability to work occasional late/early hours as needed.

Ability to effectively manage projectsutilizingappropriate projectmanagement skills.

Ability toanticipatechallenges,plansolutions,and garner the support needed to meet deadlines.

Proficiencywith Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.)

Proven ability to work closely with a diverse group of executives.

Be able to work well independently, manage time effectively, be self‐directed,and able to write original content as well as refine and compile information fromappropriate boilerplateand technical documents.

Previousexperience with arranging travel accommodations.

Able to conduct occasional travel (approx. 10%).

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.