Senior Lease Administrator

You will serve as a key liaison between clients, landlords, and internal teams, ensuring the accuracy of lease data, alignment to lease terms, timely reporting, and a high standard of service delivery. This role requires a strong balance of detail orientation, commercial awareness, problem-solving ability, and stakeholder management.

We understand the need to provide a flexible working environment partnered with team collaboration and socialisation. Therefore, we operate a hybrid working model with 3 days of working from home per week. This role is based in the  Cape Town office.

Please note that this position will be supporting the NA region and therefore, working Partial US hours: 12:00 - 20:30 South African time

Responsibilities:

• Maintain accurate lease and sublease data, including data entry, validation, updates, and reconciliation of related financial information

• Prepare recurring client reports, lease schedules, and financial summaries to support operational and portfolio reporting requirements

• Review and analyse landlord statements, operating cost recoveries, service charge reconciliations, and rates or tax-related charges where applicable

• Investigate and resolve billing discrepancies, lease queries, and data-related issues in partnership with clients, landlords, vendors, and internal teams

• Build and maintain strong working relationships with client stakeholders through responsive, accurate, and professional service delivery

• Identify opportunities to improve reporting quality, process efficiency, and data accuracy across the lease administration function

• Collaborate with internal teams to support process consistency, client outcomes, and continuous improvement initiatives

Requirements:

• 4-6+ years of experience in lease administration, property administration, real estate accounting, property finance, or a related real estate operations role

• Strong understanding of lease data management, reporting, reconciliations, and financial accuracy

• Exposure to international clients, shared services, or multi-region delivery environments would be advantageous

• Knowledge of lease accounting principles, including IFRS 16 and/or FASB 842, would be preferred

• Strong analytical, numerical, and problem-solving skills with high attention to detail

• Excellent written and verbal communication skills, with the ability to engage professionally with internal and external stakeholders

• Proven ability to manage multiple priorities in a fast-paced, client-focused environment

• Relevant tertiary qualification in business, accounting, finance, property studies, or a related field preferred

We’re obsessed with making this the best job you’ve ever had!

We want our teams to love working here, so we’ve created some incredible perks for you to enjoy:

• We want our staff to love working here, and so we’ve created a few unique perks such as office breakfasts, quarterly lunches and virtual social events. Additionally, we value your input in your employee experience and have employee-led groups such as our DEI committee, employee resource groups such as Women and Allies, and our Pride Event Group

• Have confidence in your health with our offered Medical Aid Scheme.

• Invest in our competitive Personal Pension plan and help set you up for your future.

• Big on family? So are we! Here at MRI Software we recognise that your family is important, and being able to spend quality time with your family as it grows is a wonderful experience. Therefore, the MRI Software Parental Leave benefit is designed to give you the opportunity to spend time with your new arrival(s).

• Enjoy a fantastic work-life balance with 25 days of annual leave plus public Holidays, in addition to a bank of 16 hours of "Flex Time Off" to be used whenever and however you choose!

• Further your professional development with our Tuition Reimbursement Schemes

• Enjoy the flexibility of working from anywhere in the world for two weeks out of the year!

MRI continues to strive to amaze as a global industry leader in real estate software. Whether you are joining as a new pride member or bringing your expertise back, your talent is important to maintaining MRI’s high client experience standard and continuing our growth in the PropTech space.

Amazing growth takes amazing employees. Are you up to the challenge?

As a global company, we believe diversity brings benefits for our people, customers and clients. This is why MRI Software is committed to being an inclusive employer, regardless of your ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status.

Diversity, Equality and Inclusion are values that are critical to our success; come and see for yourself.

About Us

From the day we opened our doors, MRI Software has built flexible, game-changing real estate software that powers thriving communities and helps make the world a better place to live, work and play. Fulfilling that mission is only possible because of one thing: exceptional people. People like you!

Our people-first approach to PropTech is defining a new industry standard for client experiences that, quite frankly, can’t be duplicated. Experiences that deliver real value every day. And we know those experiences begin with our people.

We believe MRI is more than just a workplace; it’s a connected community of people who truly feel they belong. Whether we’re investing in employee resource groups or providing tailored resources for each person to reach their full potential, we’re passionate about creating a work environment that makes you excited to show up every single day.

At MRI, one of our core values is to strive to amaze.  From the intelligent solutions we create to the culture we cultivate, that’s our goal every day. Because that’s what industry leaders do. Whether you’re joining as a new Pride member or rejoining us after a short time away, your talent is vital to us, our partners and our clients.

Amazing growth requires amazing employees. Are you up to the challenge?  

We know confidence gap and imposter syndrome can get in the way of meeting remarkable candidates, so please don’t hesitate to apply. We’d love to hear from you!

MRI is proud to be an inclusive employer. We welcome and celebrate diversity across all backgrounds, including ethnicity, religion, sexual orientation, gender identity, disability, age, military, veteran status and more.

We believe that Belonging is a direct result of Diversity, Equity, and Inclusion. Those values are woven into the fabric of who we are and are foundational to our continued success. Come and see for yourself!