Senior Payroll Specialist

Employment Type: full-time

The job

The Senior Payroll Specialist will be responsible for managing the outsourced payroll provider to ensure accurate, timely, and compliant payroll delivery for employees in Australia. The role will act as the primary liaison between the business, employees, People Partner, Finance, and the payroll vendor, ensuring payroll operations comply with Australian legislative requirements and company policies. The incumbent is expected to support the payroll activities across multiple countries within the APAC region as required.

Key responsibilities

Payroll Vendor Management

Serve as the primary point of contact for the outsourced payroll provider.

Manage the payroll processing calendar and ensure all payroll deadlines are met.

Review payroll outputs and reports for accuracy before payroll approval.

Monitor vendor service levels and address any payroll processing issues.

Payroll Administration & Validation

Review and validate payroll inputs, including:

New hires

Employee terminations

Salary changes

Bonuses and commissions

Leave transactions

Superannuation adjustments

Workers’ compensation

Lead management of out of cycle payments between business and payroll vendor to ensure compliance – such as termination payments

Review and validate payroll reports provided by the payroll vendor, performing reconciliations and variance analysis to ensure payroll calculations, deductions, statutory contributions, and reporting are accurate prior to payroll approval and finalization.

Ensure all statutory filings, returns, and regulatory reporting are completed accurately and submitted within required deadlines.

Ensure payroll data integrity and accuracy.

Support month-end and year-end payroll activities.

Compliance & Regulatory Oversight

Ensure compliance with Australian payroll legislation and regulations, including:

Fair Work Act requirements

Modern Awards

Single Touch Payroll (STP) reporting

Superannuation Guarantee obligations

Payroll tax requirements across relevant states

Leave entitlements and statutory payments

Monitor legislative changes and work with the payroll vendor to implement updates.

Support internal and external payroll audits.

Complete WGEA and regularly reporting in partnership with People Partner team

Complete Better Of Overall Testing for employees covered by Modern Awards

Complete payroll salary benchmarking for Award based employees post Fairwork Commission Award Increase after each FWC increase (generally annually)

Act as representative to AVEVA Gov Accounts for Department of Human Services / ATO for the purposes of items such as Paid Parental Leave, Garnishee Orders etc.

Ensure payroll, time, attendance and employee records reporting and audit requirements in accordance with Fairwork Act 2009

Payroll Tax & Reporting

Coordinate payroll tax calculations, reconciliations, and annual returns.

Review payroll tax obligations across different Australian states and territories.

Ensure accurate reporting of taxable wages and exemptions.

Support statutory reporting and compliance submissions.

Ensure completion of EOFY processes for Pacific region

Employee Support

Act as the first point of contact for payroll-related employee inquiries.

Resolve payroll issues and escalations in a timely manner.

Provide guidance on payslips, taxation, superannuation, leave entitlements, and payroll-related policies.

Stakeholder Management

Partner closely with HR, Finance, and business leaders to ensure payroll requirements are met.

Support workforce changes, acquisitions, restructures, and organizational initiatives impacting payroll.

Provide payroll reporting and insights to management as required.

Continuous Improvement

Manage risk register for Pacific and document business/payroll processes for SoX Compliance and Audit requirements

Identify opportunities to improve payroll processes, controls, and efficiency.

Maintain payroll procedures and documentation.

Implement best practices and strengthen payroll governance.

Essential requirements

5 - 10 years of Australian payroll experience

Must be flexible and willing to support payroll activities across other countries within the APAC region

Strong understanding of:

Australian payroll legislation

Industrial relations (Fairwork Act, Modern Awards – Professional and Clerical Award an advantage)

Payroll tax requirements

Superannuation regulations

Single Touch Payroll (STP)

Strong analytical and reconciliation skills.

Excellent stakeholder and vendor management capabilities.

High attention to detail and commitment to compliance.

Payroll experience across multiple countries within the APAC region would be an added advantage.

People at AVEVA

We’re focused on the single most important part of AVEVA’s business: our employees. From recruitment and reward to experience and engagement, our partnerships across the business create and enable the conditions for every individual to thrive.

Doing the best we can for our great people requires quick thinking – and big thinking. Our team is as involved in the day-to-day activities affecting the employee experience as we are in the global transformation projects shaping AVEVA’s future. Join us and become part of a diverse and vibrant group that’s striving to make every day at AVEVA even better than the last.

Find out more: https://www.aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.