Specialist Invoice Management

Participate in pilot activities, testing, and training related to changes impacting the operational line.

Apply prescribed AI tools and automation capabilities as directed to support efficient invoice processing.

Financial Accuracy and Reconciliation

Perform accurate and timely invoice postings, ensuring correct allocation to cost centers, GL accounts and tax codes.

Support period-end accounts payable accruals and reconciliation of goods received/invoice received clearing accounts under guidance of the Team Lead.

Verify accuracy of supplier invoices, purchase orders, receipts, and system postings for standard transactions.

Stakeholder Management and Communication

Collaborate with the Team Lead Invoice Management to ensure alignment with daily operational targets.

Communicate with suppliers and internal stakeholders (Procurement, Business Units) on standard invoice queries and clarifications.

Engage with colleagues within the Purchase-2-Pay team to ensure coordinated service delivery.

Education

University degree (Bachelor or equivalent) in Accounting, Business Administration, Finance, or related fields

Relevant vocational education with significant experience may be considered

Experience

1–3 years of experience in a process‑ or function‑related operational role, preferably within Accounts Payable, General Accounting or Financial Operations

First practical experience in invoice processing or AP operations (e.g., internship, working student, junior role)

Knowledge and skills

Knowledge of accounting principles (e.g., IFRS or local GAAP) as they apply to accounts payable and invoice posting

Familiarity with Vendor Invoice Management Systems (VIM) and invoice processing systems including OCR; exposure to Esker is a plus

Awareness of internal controls and compliance for purchasing and AP processes

Comfortable communicating with Procurement, Business Units, Finance and suppliers on standard queries

Ability to handle confidential commercial and financial information appropriately

Strong attention to detail for financial postings, supporting documentation and approval workflows

P2P transaction execution (invoice entry, receipt matching, PO referencing)

Other requirements

Ability to identify and escalate accounting irregularities such as duplicate postings, misallocations or unreconciled balances

Basic understanding of period-end cut-off procedures and their impact on financial reporting

High accuracy in processing invoices, PO data, spending lines and receipt confirmations

Exposure to dispute and exception handling, including flagging invoice mismatches (price, quantity, GR/IR variances) for resolution by senior team members

POSITION SCOPE

Reporting Line(s)

Solid line(s) to: Team Lead Invoice Management

Dotted line(s) to: n/a

Number of direct reports: n/a

Number of dotted line reports: n/a

Performance Measures

Performance measures will be defined based on individual service obligations and operational KPIs.

Working Relationships

Internal contacts:

Team Lead Invoice Management

Other Team Members within own team

Other Team Members within Purchase-2-Pay and adjacent processes

Process management within Purchase-2-Pay

HR, IT support

Business contacts

External contacts

Suppliers and external business partners as required for daily operations