Sr Occupancy Planner

Key Responsibilities

Space & Occupancy Planning

• Partner with Workplace Resources leadership and Human Resources to develop, implement, and improve North American Workplace standards, programs and processes, while supporting alignment across global portfolio.
• Develop and manage stack and block plans, seat allocation strategies, capacity models, and space test‑fits to align workforce growth, business requirements and workplace standards.
• Track and analyze headcount forecasts, occupancy trends, capacity constraints to support real estate, renovation and capital project decisions.
• Partner with HR and Finance to align top‑down growth projections with bottom‑up BU requests.
• Support long range workplace planning by evaluating growth scenarios, alternative work strategies, lab and office reconfigurations, and future space flexibility needs

Moves, Adds & Changes (MAC) Execution

• Own and manage incremental and project‑based moves, restacks, and new‑hire seat assignments.
• Coordinate MAC execution with Business Units, Facilities Operations, IT, furniture vendors, and external service providers.
• Develop move plans, sequencing, and communications; provide on‑site support as required.
• Ensure post‑move issues are tracked and resolved to completion.
• Manage CAFM platform and processes

Data, Systems & Reporting

• Maintain accurate and timely space, seat, and employee data in CAFM systems.
• Ensure floor plans, occupancy metrics, and move records are reliable and current.
• Produce reporting on utilization, capacity, and demand vs. supply for leadership review.

Furniture, Assets & Space Readiness

• Manage furniture plans, orders, installations, repairs, and surplus inventory.
• Coordinate space readiness activities including hard‑wall offices, paint, cleaning, and general condition.
• Partner with Facilities Operations to resolve day‑to‑day space issues impacting employees.

Cross‑Functional Coordination & Governance

• Act as a liaison between Business Units, Facilities/WPR, IT, HR, Finance, and Procurement.
• Support Procurement with vendor coordination, pricing reviews, requisitions, and invoice processing.
• Provide planning inputs to construction and renovation projects led by Facilities/WPR.
• Document decisions, approvals, and planning assumptions to create institutional continuity.
• Other duties as required

Qualifications & Experience

• Bachelor’s degree in Facilities Management, Architecture, Design, Construction Management, Real Estate, Finance, or related field.
• 5-7+ years’ experience in occupancy planning, space planning, MAC, or corporate facilities/CRE.
• Experience supporting multi‑building or campus environments preferred.
• Strong working knowledge of: CAFM / IWMS platforms, AutoCAD, Microsoft Excel, PowerPoint
• Strong communication skills with the ability to engage BU leaders and senior stakeholders.
• Highly organized, detail‑oriented, and comfortable managing competing priorities.

The annual salary range for California is $108,500 to $201,500. You may also be eligible to receive incentive compensation: bonus, equity, and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the salary range is a guideline and compensation may vary based on factors such as qualifications, skill level, competencies and work location. Our benefits programs include: paid vacation and paid holidays, 401(k) plan with employer match, employee stock purchase plan, a variety of medical, dental and vision plan options, and more.

We’re doing work that matters. Help us solve what others can’t.