Sr. Payroll Compliance Analyst

Multi-State & Tax Expertise (25%)

• Serve as the internal expert on multi-state payroll taxation, including nexus, reciprocity agreements, and remote workforce implications.
• Partner with HR, Legal, and Finance to ensure proper tax setup for employees working across multiple jurisdictions.
• Research and resolve complex tax issues, including employee inquiries and discrepancies.

Audit & Risk Management (15%)

• Lead payroll tax audits and respond to inquiries from federal, state, and local agencies.
• Identify compliance risks and implement corrective actions to mitigate exposure.
• Maintain documentation and audit trails to support regulatory compliance.

Reporting & Reconciliation (15%)

• Reconcile payroll tax accounts and ensure accurate reporting (e.g., Forms W-2, 941, state filings).
• Execute quarterly and annual compliance reporting requirements, including multi-worksite reports, Bureau of Labor Statistics submissions, paid family medical leave reporting to vendors, and mandatory state workers’ compensation reporting and audit support.
• Analyze payroll data and generate reports to identify trends, discrepancies, and compliance gaps.
• Ensure timely and accurate year-end processing and reporting.

Process Improvement & Systems (5%)

• Evaluate and improve payroll processes to enhance accuracy, efficiency, and compliance.
• Collaborate with Payroll manager and our Global HR Systems team to ensure systems are configured correctly for tax and compliance requirements.
• Support payroll system implementations, upgrades, and testing related to compliance changes.

Stakeholder Support & Training (5%)

• Act as a trusted advisor to internal stakeholders on payroll compliance matters.
• Provide guidance and training to payroll staff on regulatory changes and best practices.
• Partner cross-functionally to support business initiatives impacting payroll compliance.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 6– 12 years of experience in payroll tax and compliance, with a strong focus on multi-state payroll.
• In-depth knowledge of federal, state, and local payroll tax regulations.
• Experience managing payroll audits and regulatory inquiries.
• Strong analytical and problem-solving skills with high attention to detail.

Preferred

• Certified Payroll Professional (CPP) designation.
• Experience with large-scale payroll systems (e.g., Workday, ADP, UKG).
• Knowledge of global payroll compliance is a plus.
• Experience supporting remote or distributed workforce tax compliance.

Key Competencies

• Expertise in payroll tax compliance and multi-state regulations
• Strong analytical and critical thinking skills
• Ability to manage complex, high-risk compliance scenarios
• Excellent communication and stakeholder management skills
• Continuous improvement mindset

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This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.