Workplace Coordinator

RESPONSIBILITIES

• Serve as a key point of contact for WPS communications.
• Log, prioritize, and delegate workplace issues to the appropriate team member or contractor, tracking them through to resolution.
• Oversee daily operations of WPS contracts and services (e.g., cleaning, waste, drinks), ensuring consistently high standards.
• Conduct regular site checks and audits to maintain service quality.
• Maintain trackers and management systems, producing reports for WPS and other support teams as needed.
• Support procurement and administration of WPS, including coordination of team and project purchase orders.
• Produce and manage facilities documentation following company standards.
• Perform ad-hoc duties as required to support the building and facilities.

REQUIREMENTS

• 3+ years experience in a workplace operations or administration role within a complex environment.
• Experience managing service contracts.
• Strong understanding of current safety legislation and standard processes.
• Outstanding communication skills with the ability to work independently, prioritize, and seek guidance when necessary.
• Strong organisational, planning and project management abilities, with a strategic approach to problem-solving.
• Process-driven and outcome-focused, with a commitment to continuous improvement and accurate documentation.
• Experience in overlapping support areas such as IT, administration, or operations.
• Proficient in Microsoft Office (Outlook, Word, Excel).

PLUSES

Please note that these are desirable skills and are not required to apply for the position.

• IWFM or IFMA qualification.
• IOSH Managing Safely certification.

ADDITIONAL INFORMATION

• Occasional weekend and early/evening out of core hours work will be required.

HOW TO APPLY

Please apply with a CV and cover letter demonstrating how you meet the skills above. If we would like to move forward with your application, a Rockstar recruiter will reach out to you to explain next steps and guide you through the process.

Rockstar is committed to creating a work environment that promotes equal opportunity, dignity and respect. In line with this commitment, Rockstar will provide reasonable accommodations to qualified job applicants with disabilities during the recruitment process in order for such applicants to be considered for the position for which they are applying, as well as to qualified employees to enable them to perform the essential functions of their roles. If you need more information about Rockstar’s reasonable accommodation policies or process, or need to request an accommodation, please notify your recruiter during the interview process.

If you’ve got the right skills for the job, we want to hear from you. We encourage applications from all suitable candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, race, or any other protected category.

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