Accounts Payable Clerk

Reporting directly to the Director of Finance, this role will be responsible for:

Assembling, reviewing, and verifying invoices and payment requests.

Performing three-way match; working with Purchasing and/or vendors to research and resolve any discrepancies.

Identify and resolve any unusual or questionable invoice items or prices.

Coding invoices with appropriate general ledger account, cost center, etc.

Ensuring all approvals are received in compliance with Delegation of Authority.

Entering and/or uploading invoices into the ERP system.

Preparing and processing electronic transfers and payments.

Reconciling vendor accounts to monthly statements.

Maintenance of vendor files.

Corresponding with vendors and responding to inquiries.

Supporting the month end close process, including reconciling the subledger and monthly schedules due to parent company.

Preparing and filing IRS Form 1099.

Providing supporting documentation for audits.

Maintaining confidentiality of organizational information.

Other duties as assigned.

ABOUT THE CANDIDATE

The ideal candidate will bring a wealth of Accounts Payable experience and should possess:

Knowledge of accounts payable and general accounting procedures.

Proficient in data entry and management.

High level of organization, data storage, retrieval skills, and follow up.

Attention to detail.

Ability to manage multiple priorities in a fast-paced environment.

Quick to learn and willing to delve into the details to find issues.

Ability to work with other teams to solve issues, building relationships with internal and external stakeholders.

Minimum Qualifications

Associate’s degree in accounting or the equivalent 5+ years’ experience in accounts payable, preferably in a manufacturing environment

Knowledge of Excel (Pivot tables and VLOOKUP) and other Microsoft Office applications.

Experience with Microsoft Dynamics D365 a plus.

ABOUT THE COMPANY

Ocean Optics pioneered miniature spectrometers and delivers spectral solutions to researchers, OEMs, and industrial customers, also designs and builds industrial-grade photonics systems for material inspection, chemical identification, and quality assurance.

At Ocean We Measure What Matters, and our Mission is to design precise photonics systems to solve customer measurement challenges to make the world safer, cleaner, and healthier. We have discovered, refined, and delivered new approaches to solving problems with spectroscopy and imaging technologies. Backed by deep experience, we are working within applications including biomedical, semiconductors, research & science, industrial, environmental, food & agriculture, and safety & security. We partner with customers to achieve ambitious goals, leveraging the power of light for advancement in health, safety, and the environment.

With more than 200 employees worldwide, including in the US, Europe, and Asia, we leverage the wealth of knowledge from a diverse and multidisciplinary team, which drives our growth and high performance. Ocean Optics is a subsidiary of Halma plc, an international market leader in safety, health, and environmental technology.

ABOUT THE PERKS

Ocean Optics offers a comprehensive compensation package and health and wellness benefits. Also, as a member of the Halma Group of companies (www.halma.com), our employees enjoy excellent career development, networking, and advancement opportunities worldwide.

EQUAL OPPORTUNITY EMPLOYER

Ocean Optics is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

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