Administrative Assistant

As an Administrative Assistant, you will provide proactive, high-quality, and confidential administrative and operational support to designated Directors, Executive Directors, and their broader functional teams. In this role, you will serve as a central communication liaison and coordination anchor, managing complex calendars, travel logistics, and departmental workflows to drive operational efficiency.

Your Responsibilities:

• Manage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.
• Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.
• Coordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.
• Execute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.
• Facilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma or equivalent; Associate’s degree or relevant business certification preferred.
• Experience: A minimum of 3 years of professional administrative support experience in a fast-paced corporate or matrixed environment.
• Demonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.

What will give you a competitive edge (preferred qualifications):

• Proven track record of handling sensitive company information with the utmost discretion and integrity.
• Strong ability to anticipate leaders' needs and exercise sound judgment in ambiguous situations.
• Prior experience navigating enterprise systems such as Workday, SAP, or ServiceNow.
• Exceptional interpersonal, written, and verbal communication skills across all organizational levels.
• High degree of flexibility and attention to detail with the ability to manage multiple competing priorities.

Additional Information:

Location: Hybrid - Indianapolis, IN – Global HQ

Don't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!

Elanco Benefits and Perks:

We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:

• Multiple relocation packages

• Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)

• 8-week parental leave

• 9 Employee Resource Groups

• Annual bonus offering

• Flexible work arrangements

• Up to 6% 401K matching

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.