Syngenta Group

Assistant to Global Leadership Team Members

Basel, BASEL-CITY, Switzerland · Hybrid · Full-time

Apply on the employer’s site ↗See how well you match this job

You apply directly with the employer. ROLIVA does not submit applications from this page and is not the employer.

About the role

Description from the employer’s posting. Check the employer’s page for the current version.

EmployerSyngenta Group
LocationBasel, BASEL-CITY, 4058, Switzerland
Work styleHybrid
Employment typeFull-time
Employer posted18 days ago

As Assistant to two Global Leadership Team (GLT) Members, you will provide administrative and strategic support, serving as the primary point of contact for administrative and organizational matters for multiple functions. The role requires balancing competing executive priorities, anticipating business needs, and ensuring seamless coordination across executive offices. Given the global scope and seniority of the supported executives, flexibility in working hours is required to accommodate shifting priorities, time zones, and urgent requests.

Completes a broad variety of advanced administrative tasks including: managing an extremely active calendar of appointments; approving expense reports on behalf of the GLT members; composing and preparing confidential correspondence; arranging complex global travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Provides administrative support related to organizing the GLT members’ professional and, where applicable, personal commitments.
Plans, coordinates, and ensures the various schedules are followed and respected. Acts in a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the calendars and offices.
Balances and prioritizes the needs of two GLT members, ensuring effective coordination of calendars, stakeholder requests, meeting preparation, travel, correspondence, and follow-up actions while maintaining discretion, sound judgment, and full awareness of business priorities.
Coordinates multiple internal and external meetings with various stakeholders.
Researches, prioritizes, and follows up on incoming issues and concerns addressed, including those of a sensitive or confidential nature. Determines the appropriate course of action, referral, or response.
Works as part of a broader executive assistant team, collaborating closely with peers, sharing information proactively, and deputizing where required to ensure seamless, continuous, and high-quality support across the executive office.
Identifies opportunities to improve administrative processes, digital ways of working, tracking systems, and coordination routines to increase effectiveness across the executive office.

Show full description

Bachelor’s degree or equivalent professional education.
Minimum of 5–8 years of experience supporting Executive Leadership Team members in a complex, global multinational company.
Demonstrated ability to proactively manage complex, sensitive issues and to work independently on projects.
Proven ability to perform at a high level under pressure, adapting quickly to competing demands while maintaining outstanding quality of output and a realistic balance among multiple priorities.
Very strong interpersonal skills and the ability to build trust-based relationships with stakeholders at all levels, including senior executives and external partners.
Outstanding judgment, discretion, and diplomatic skills in handling confidential information.
Business-fluent written and verbal communication skills in English (additional languages are a plus), with strong organizational skills and meticulous attention to detail.
Proactive, solution-oriented approach to problem-solving with strong decision-making capabilities.
High flexibility to accommodate a demanding and fluid schedule.
High proficiency in modern digital workplace tools, enterprise productivity suites (such as Microsoft Office, Teams, and SharePoint), collaboration platforms, and various AI productivity tools.
Understanding of the agricultural business and global industry drivers is highly preferred.

What We Offer

A variety of financial and non-financial benefits including:

A position which contributes to valuable and impactful work in a stimulating and international environment
A superb working environment with an open culture and diverse workforce where new ideas are always welcome
The opportunity to work with and learn from highly qualified and experienced employees and gain scientific and technical excellence
A Learning culture (Together we Grow) and wide range of training options
You will benefit from a competitive pension fund plan, flexible working arrangements, an attractive bonus system, an onsite doctor, a fitness room, a canteen, and other benefits such as family-friendly initiatives and child and family allowances

Please apply via the provided link with your complete application including your English CV, diploma and work certificate copies.

See how well you match this job Apply on the employer’s site ↗

Check your resume against this job Free, no sign-up. Nothing you paste is stored.

Staying safe while you apply

Never pay to apply, interview or accept an offer. ROLIVA never asks you for payment to apply to a job.
Apply only through the official “Apply on the employer’s site” button, on the employer’s own site, and check that a recruiter’s email uses that employer’s own domain rather than a free email address.
Be cautious of an offer made with no real interview, or pressure to decide quickly or share financial details early.

Does something look wrong with this listing? Use “Report broken link” in the role details, or read ROLIVA’s full job-safety guidance ↗.

Preparing for this role with ROLIVA

Check the fit.
Compare the requirements with the experience you have confirmed, including gaps.
Prepare honestly.
Build interview stories and application drafts from your own evidence.
Keep track.
Save the role and record your own application status and follow-ups.

Create a free workspace or log in.