Fleet and Admin Services Coordinator I

Front Desk Management

• Assist applicants, visitors, and VIP guests.
• Receive, screen, visitors, mail, and emails as needed.

Mail and Package Management

• Manage incoming and outgoing documents, packages, and other work-related items.
• Monitor the cross-charging of shipment costs by division cost center.

Shuttle and Driver Management

• Monitor and handle shuttle requests through the shuttle tool.
• Prepare shuttle-utilization reports.
• Manage driver schedules and update shuttle routes as needed.
• Coordinate vehicle maintenance schedules, including car washing, interior detailing, and repairs.

Meeting and Training Room Reservation Management

• Approve and monitor meeting and training room requests.
• Conduct walkthrough inspections of meeting and training rooms.
• Generate monthly utilization reports.
• Support room setup requirements based on approved requests.

VIP Setup and Welcome Screen Management

• Monitor VIP setups and other room setups based on approved requests.
• Update and maintain welcome screens for VIP visitors.

Travel Support for RELX Employees in Iloilo

• Coordinate travel-support requirements for RELX employees travelling to Iloilo.
• Arrange hotel accommodations and hotel transportation, in accordance with company policies and approved travel requests.
• Provide other necessary travel support, including coordination with hotels, transport providers, and relevant internal stakeholders.
• Maintain accurate records and ensure timely processing of travel-related requests and expenses.

Administration of Service Tools

• Manage and support the use of meeting and training room reservation tools.
• Manage and support the use of the shuttle request tool.
• Maintain accurate data and records within assigned administrative tools.

Qualifications:

• Bachelor's Degree holder
• Has basic administrative, coordination, and customer-service skills.
• Demonstrates good communication, organization, attention to detail, and professional courtesy.
• Is able to follow defined procedures and resolve routine concerns using existing processes.
• Is comfortable using standard business applications, including word-processing, presentation, spreadsheet, email, and scheduling tools.
• Is open to, willing to use, and accepts the use of approved AI-enabled tools to support work efficiency and quality, in compliance with company policies, data privacy requirements, and information-security guidelines.
• Work experience in administrative support, customer service, travel coordination, or a related field is an advantage.
• Perform other duties as assigned by management.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.









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