Personal Assistant and Community Relations Executive 12 month FTC

In your role as the Personal Assistant and Community Relations Executive, you will support the Head of Corporate Communications, Regional Lead, EMEA and APAC, and manage our day to day community relations activities for the EMEA region.

How you'll spend your time...

This position combines high-level administrative support with an important role in the administration, organisation and delivery of our community programme in EMEA. This is a unique opportunity to combine executive-level support with values-driven community engagement.

Provide comprehensive personal assistant support to the Head of Corporate Communications, Regional Lead – EMEA & APAC, including diary management, travel arrangements, and expense management.

Deliver additional administrative support to the Head of External Communications, EMEA and APAC.

Manage general team administration and business operations, including organizing team meetings and agendas, coordinating finance and budget planning, managing processes and handling invoices and procurement needs.

Support the broader communications team as necessary, including on organising events and managing sign off processes.

Oversee administration for community relations activities and the Columbia Threadneedle Foundation, including governance for meetings (agenda preparation, minute-taking), audit support, and managing sign-off processes for MOUs with charity partners. Responsible for charity payments, bank account management, and on desk account reconciliations.

Act as the coordinator for volunteering events across EMEA, collaborating with internal teams to deliver meaningful opportunities for over 250 employees.

Lead community relations initiatives within our EMEA offices, such as annual giving campaigns, day of service, and other engagement activities.

To be successful in this role you will have...

track record of administration and support for a leadership role

demonstrable experience of team business support, including budget tracking and invoice processing

experience working in a financial services or professional services organisation

exceptional organizational skills

strong attention to detail

ability to manage multiple priorities

analytical skills and financial affinity

the ability to create relationships and work with different teams both internally and externally

knowledge of excel and word (MS office in general)

If you also had this, it would be great...

experience in charitable activities or corporate community relations programmes

experience in organising events and engagement activities

experience in or a passion for corporate philanthropy

experience using Trax

a good eye for design and strong powerpoint skills

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Full-Time/Part-Time

Full time

Worker Sub Type

Fixed Term (Fixed Term)

Job Family Group

Unclassifieds

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.