Jobsforhumanity

Personal Assistant to Import & Export Manager

Kissimmee, FL, United States · Remote (restrictions not stated) · Full-time

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About the role

Description from the employer’s posting. Check the employer’s page for the current version.

EmployerJobsforhumanity
LocationKissimmee, FL, United States
Work styleRemote (restrictions not stated)
Employment typeFull-time
Employer posted4 months ago

We are seeking a detail-oriented and organized Personal Assistant to support our Import & Export Manager in Kissimmee, United States. In this role, you will provide comprehensive administrative support to ensure smooth operations and efficient management of import and export activities. The ideal candidate will be professional, proactive, and capable of managing multiple priorities while maintaining exceptional organizational standards.

Manage the Import & Export Manager's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders
Prepare, organize, and maintain documentation related to import/export transactions, including contracts, invoices, and shipping records
Draft and proofread correspondence, reports, and presentations on behalf of the manager
Coordinate with logistics partners, customs brokers, and shipping companies to facilitate smooth operations
Perform data entry and maintain accurate records in company databases and tracking systems
Screen and prioritize incoming calls, emails, and requests to ensure timely responses
Assist with the preparation of import/export documentation and ensure compliance with regulatory requirements
Support the manager in preparing for meetings, conferences, and industry events
Manage office supplies and coordinate with vendors as needed
Perform general administrative tasks including filing, copying, and organizing materials
Serve as a point of contact for routine inquiries and provide professional customer service

Show full description

2-3 years of professional administrative support experience
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Strong organizational and time management abilities
Demonstrated ability to multitask and prioritize competing demands
Exceptional attention to detail and accuracy
Professional demeanor and ability to maintain confidentiality
Experience supporting managers or executives (preferred)
Familiarity with import/export operations and terminology (preferred)
Knowledge of customs documentation and logistics processes (preferred)
Experience in the import/export or logistics industry (preferred)
Ability to work independently and as part of a team

All your information will be kept confidential according to EEO guidelines.

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