Podcast Manager

You are the main person responsible for making sure each show runs smoothly. That means keeping guests booked, production moving, assets organized, clients updated, and nothing falling through the cracks.

Key Responsibilities

Manage the guest booking pipeline for assigned podcast shows, including sourcing, outreach, follow-up, scheduling, and confirmations.

Book relevant, high-quality guests that align with each client’s show, audience, and goals.

Serve as the primary day-to-day point of contact for assigned podcast clients.

Provide a smooth, professional experience for clients, hosts, and guests.

Coordinate production workflows across editors, designers, clients, hosts, and internal team members.

Track episode timelines, deadlines, deliverables, assets, approvals, and publishing status.

Use AI tools proactively to improve guest research, outreach, scheduling support, client communication, production coordination, quality control, and overall workflow efficiency.

Ensure all guest-facing and client-facing communication is accurate, polished, and professional.

Review work before it is sent externally to prevent avoidable mistakes.

Make sure all episode assets are completed, uploaded, and published on time.

Proactively identify issues, delays, or missing information and resolve them before they affect the client experience.

Maintain organized systems, trackers, and documentation for each assigned show.

Requirements

3+ years of experience in account management, client success, project management, production coordination, podcasting, media, or a related role.

Strong ability to use AI tools to work faster, stay organized, improve communication, research guests, draft outreach, summarize information, support production workflows, and reduce avoidable mistakes.

Minimum B2 level of English proficiency (written and spoken).

Strong written and verbal communication skills.

Excellent organization and attention to detail.

Ability to manage multiple clients, shows, guests, deadlines, and deliverables at once.

Comfortable following up, keeping people accountable, and moving projects forward.

Professional and polished communication style with clients and guests.

Proactive problem-solving mindset.

Comfortable working with tools such as project management systems, spreadsheets, calendars, Slack, email, AI tools, or podcast publishing platforms.

Ideal Candidate

You are organized, reliable, client-focused, and comfortable using AI as part of your daily workflow. You know how to use AI tools to move faster, communicate better, stay on top of details, and improve the quality of your work.

You like owning outcomes, keeping projects moving, and making sure people have a great experience.

You are the kind of person who notices details, follows through, communicates clearly, and takes pride in making things run smoothly from start to finish.

If you are a driven individual with a passion for creating compelling content and delivering exceptional client and guest experiences, we'd love to hear from you. Join our team and help us continue to produce top-quality B2B podcasts for our innovative clients.