Project Manager (All Levels)

This is a great chance to work in a fast-paced environment where you'll report directly to the Head of Production. You'll be responsible for making sure our production planning is executed seamlessly. You'll work on a variety of projects, gaining valuable experience and growing your skills with the support of a senior team. If you thrive on managing project timelines, fostering strong team collaboration and ensuring every project is a success, we want to hear from you.

What You'll Do

As a Project Manager, you’ll be the backbone of our studio, handling everything from initial planning through to final delivery. You’ll be the go-to person for keeping projects on track, ensuring resource hours are managed effectively and operations run smoothly.

Your core responsibilities will include:

Project Planning & Preparation: Set up projects for success. This includes understanding project scope, timelines and appointment terms. You'll be responsible for organising project kick-off meetings and initiating the project approach (systems, tools and communication channels) to ensure the wider studio is aligned with the agreed scope.

Project Infrastructure: Keep every project’s information current, from scope, schedules and approvals through to the latest assets, so the team always works from a single source of truth.

Meetings, Scope & Backlog Management: Schedule and facilitate project meetings, including pre-planning sessions, sprints, stand-ups and stage gates. You'll work with Senior Leads to implement best practices for grooming and maintaining the project backlog and task list. You'll also be responsible for identifying any potential scope creep and helping to issue change requests.

Resource Scheduling: Ensure our project management tools are updated with the correct team allocations. You will manage contractor availability, ensuring project hours are tracked accurately to maintain a robust link between production output and studio capacity.

Team Performance: Drive, encourage and foster teamwork while effectively resolving conflicts. Align the project team, ensuring clear understanding of project scope, goals and budgets.

Project Monitoring & Closure: In collaboration with the relevant studio talent, you will produce status updates and burndowns. You'll monitor progress to ensure jobs are completed on time and deliverables are met. At the end of a project, you'll be responsible for archiving project channels and ensuring all final signed-off deliverables are on the correct channels.

What You'll Bring

You are a highly motivated Project Manager with a keen eye for detail, a knack for problem-solving and a confident communicator in all situations. Whether you are looking to grow your career or bring years of expertise to the table, you pride yourself on delivery.

Proven experience as a Project Manager or in a similar role within a digital production or agency environment.

Exceptional organisational and communication skills with both internal and external stakeholders.

A solid understanding of project management principles and tools.

A proactive mindset with the ability to anticipate and resolve issues.

The ability to build strong relationships and support teams towards a common goal.

A strong interest in architecture, 3D and/or PropTech.

Benefits

🧠 Mental Health & Wellbeing support through Ignite

📚 Great learning & development opportunities

📍Fun and collaborative office environment in Freemans Bay

🌴 Long service leave policy (one extra day of leave for every year of service)

🏄 Monthly health and wellness allowance

✨ Regular team events and social activities

🐶 Dog-friendly office

Please note: you must currently be based in New Zealand and hold full working rights. We’re unable to offer visa sponsorship for this role.