Umdaschgroup

Senior Assistant Umdasch Group Ventures (d/f/m) - from 30 hours per week

Amstetten, Niederösterreich, Austria · Hybrid · Full-time

Apply on the employer’s site ↗See how well you match this job

You apply directly with the employer. ROLIVA does not submit applications from this page and is not the employer.

About the role

Description from the employer’s posting. Check the employer’s page for the current version.

EmployerUmdaschgroup
LocationAmstetten, Niederösterreich, 3300, Austria
Work styleHybrid
Employment typeFull-time
Employer posted1 month ago

As a Senior Assistant, you will support the Umdasch Group Ventures team in all administrative, organizational, and project-supported matters. You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.

You will collaborate closely with a globally dispersed team, requiring strong coordination skills, cultural sensitivity, and flexibility in working style and time management.

In addition, your core responsibilities include:

Preparing board-level documentation, as well as creating presentations, reports, agendas, minutes, and communication materials in both German and English
Planning, organizing, and coordinating meetings, workshops, events, selected marketing-related activities, and business trips (including flights, trains, hotels, and visas)
Managing office organization, invoices, orders, and expense reports
Serving as a point of contact and key user for various company systems
Onboarding new employees, including hardware procurement, system access, and training
Covering for colleagues during absences and flexibly taking on additional tasks

Show full description

We are looking for a highly organized and communicative individual with strong interpersonal skills, who enjoys connecting and coordinating across an international environment. You bring a structured working style, set clear priorities, and drive process improvements, while continuously developing yourself.

With curiosity, adaptability, and resilience, you approach challenges effectively. You communicate clearly and respectfully, foster strong collaboration, and contribute actively to the team’s success.

Your Background:

Completed commercial/business education (e.g., HAK or equivalent)
At least 10 years’ experience in assistant roles, especially also in international settings
Organizational talent, and high sense of responsibility
Strong MS Office skills and high IT, AI affinity
Outstanding interpersonal and communication abilities, empathy, and strength in fostering teamwork
Excellent German and English skills; additional languages are a plus
Discretion, attention to detail, and a proactive, independent working style

Your Competencies:

Communication: Communicating clearly and respectfully while collaborating constructively with others
Curiosity: Exploring new ideas and actively expanding knowledge
Resilience: Taking on challenges and growing from them
Adaptability: Adjusting to changing requirements and dynamic environments
Self-Reflection: Reflecting on actions and learning from feedback
Structured Problem-Solving: Analyzing challenges systematically and developing effective solutions

This position is available on a full-time or part-time basis (minimum 30 hours per week).

What we offer:

An attractive, modern working environment in a successful, international family business
Exciting responsibilities with real impact and creative freedom
A motivated team and plenty of opportunities for growth and development
Flexible working hours to support your work-life balance

A competitive, market-aligned salary is offered for this position, depending on specific qualifications and professional experience.

We are legally required to indicate a minimum salary. According to the collective agreement for the retail sector, the annual gross minimum salary for this position is EUR 39.802.00 on a full-time basis.

We look forward to receiving your application

See how well you match this job Apply on the employer’s site ↗

Check your resume against this job Free, no sign-up. Nothing you paste is stored.

Staying safe while you apply

Never pay to apply, interview or accept an offer. ROLIVA never asks you for payment to apply to a job.
Apply only through the official “Apply on the employer’s site” button, on the employer’s own site, and check that a recruiter’s email uses that employer’s own domain rather than a free email address.
Be cautious of an offer made with no real interview, or pressure to decide quickly or share financial details early.

Does something look wrong with this listing? Use “Report broken link” in the role details, or read ROLIVA’s full job-safety guidance ↗.

Preparing for this role with ROLIVA

Check the fit.
Compare the requirements with the experience you have confirmed, including gaps.
Prepare honestly.
Build interview stories and application drafts from your own evidence.
Keep track.
Save the role and record your own application status and follow-ups.

Create a free workspace or log in.