Warehouse Operation and Admin

KEY RESPONSIBILITIES
• To support daily warehouse operations and administrative activities, ensuring accurate inventory management, proper documentation, efficient material movement, and smooth coordination between the warehouse, production, purchasing, logistics, and other departments.
• 1. Warehouse Operation - Perform receiving, checking, storing, picking, packing, and issuing of materials and goods. - Verify incoming materials against purchase orders, delivery orders, and system records. - Ensure materials are stored in the correct bin/location and properly labelled. - Conduct material movement and ensure proper handling to prevent damage or loss. - Prepare and arrange materials for production or customer requirements. - Ensure quarantine, rejected, and non-conforming materials are properly segregated. - Maintain good housekeeping, safety, and 5S practices within the warehouse. - Assist with loading and unloading activities when required.
• 2. Inventory Control - Maintain accurate inventory records in the warehouse management/ERP system. - Perform cycle counts and participate in periodic physical stock counts. - Investigate inventory discrepancies and report findings to the supervisor. - Monitor stock levels and identify shortages, excess, or slow-moving materials. - Ensure FIFO/FEFO requirements are followed where applicable. - Maintain proper identification and traceability of materials.
• 3. Warehouse Administration - Prepare and maintain warehouse documents, records, and reports. - Process Goods Received Notes (GRN), delivery orders, material issue records, transfer documents, and other warehouse transactions. - Update inventory transactions accurately and promptly in the system. - Maintain filing and documentation for audit and reference purposes. - Prepare daily, weekly, and monthly warehouse reports. - Assist with data entry and document verification.
• 4. Coordination & Communication - Coordinate with Purchasing regarding incoming materials and delivery schedules. - Coordinate with Production regarding material requirements and issuance. - Liaise with Logistics/Transport teams for shipment and delivery arrangements. - Communicate stock discrepancies, damaged materials, and operational issues to the Warehouse Supervisor/Warehouse Manager. - Support internal and external audits by providing required warehouse records.
• 5. Safety & Compliance - Follow company warehouse procedures, work instructions, and safety requirements. - Ensure proper use of material-handling equipment and personal protective equipment (PPE). - Report unsafe conditions, accidents, damaged goods, and other warehouse incidents. - Maintain compliance with company quality and environmental requirements.
• 6. Key Performance Indicators (KPIs) - Inventory accuracy - Receiving and put-away accuracy - Material picking/issuing accuracy - On-time material availability - Documentation accuracy - Stock variance and discrepancy rate - Warehouse housekeeping and 5S compliance - Timely completion of inventory transactions and reports