Analyst, Lease Administration

Job Description Summary:

The Lease Administrator supports the Accounting department with lease administration and tenant billing activities across a portfolio of properties. This role executes the day-to-day review and input of lease documents into MRI and supports recurring tenant billing cycles, working closely with onshore lease administration, accounting, and property management teams to keep lease data accurate and billings on schedule. The ideal candidate brings strong attention to detail, accuracy in data entry, and the ability to manage multiple deliverables in a fast-paced environment. This is an exciting opportunity to contribute to the financial performance of a growing portfolio with a leading organization in the office real estate sector.

Key Accountabilities:

• Review and input new leases, amendments, and renewals into MRI within established turnaround guidelines
• Abstract key lease terms, including commencement and expiration dates, base rent and escalations, recovery provisions, and option rights, and verify them against the executed documents
• Prepare tenant billing functions, including monthly and annual billings, late fees, and manual tenant adjustments
• Assist in the preparation of the Monthly Leasing Detail Report
• Research and resolve lease data and billing discrepancies, coordinating with the onshore lease administration and property management teams through resolution
• Maintain a tracker of pending lease inputs and open billing items, escalating aging items to the onshore team
• Maintain lease documentation and support document retention requirements for the accounting function
• Support quarterly audit documentation and respond to internal and external requests for lease documentation
• Partner with the property accounting teams on lease-related inputs affecting monthly close, including new lease setups, rent commencements, and straight-line rent data
• Coordinate with property accountants on tenant billing questions, recovery setup, and changes to recurring charges
• Provide lease data and abstracts to the Finance team to support forecasting, and leasing assumptions
• Assist with ad hoc projects and tasks, as needed, and perform other duties as assigned.

Required Experience:

• Education

• University/College degree consistent with local market expectations for role
• College coursework in accounting is a plus.

• Experience

• 2 plus years of lease administration or accounting support experience required
• Experience entering and reviewing leases required
• Commercial real estate or office portfolio experience is a plus
• Experience in a GCC (Global Capability Center), shared services, or BPO environment supporting a US-based team is strongly preferred.

• Technical Skills

• Lease Administration: Experience abstracting and entering lease documents, with an understanding of key commercial lease terms
• Knowledge of Department Policies, Processes, and Procedures
• Software Tools & Applications: Strong MS Excel skills required; familiarity with ERP and accounting systems such as MRI is preferred
• Clear written and verbal communication skills in English for coordinating with onshore teams.

Critical Competencies for Success:

• Attention to Detail: Maintains a high level of accuracy in lease abstraction, data entry, tenant billings, and reporting. Ensures information is complete, well-supported, and reliable
• Analytical Thinking: Reviews lease terms and billing discrepancies to identify issues, trends, and opportunities for improvement
• Communication and Collaboration: Communicates clearly and professionally across all departments and builds strong working relationships and partners effectively across teams to support timely lease administration and billing accuracy
• Organization and Time Management: Effectively manages competing priorities, multiple deliverables, and deadlines while maintaining strong follow-through and responsiveness
• Accountability: Takes ownership of assigned work and lease administration processes, ensuring deliverables are completed accurately and on time
• Adaptability: Thrives in a dynamic, fast-paced environment and adjusts effectively to changing priorities, volumes, and business needs. Able to work effectively across time zones.

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EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email TalentAcquisitionIndia@revantage.com