Associate, Payroll Accounting

Job Description Summary

The Payroll Accountant supports all duties associated with the accurate recording of payroll, payroll tax compliance, and related financial close activities for the US and UK locations. This role works closely with Human Resources, Corporate Accounting, and the external third-party payroll vendor to ensure payroll is processed, recorded, and reconciled accurately and on schedule. The ideal candidate brings solid accounting fundamentals, attention to detail, discretion in handling confidential information, and the ability to manage multiple pay cycles in a fast-paced environment. This is an exciting opportunity to contribute to the financial performance of a growing portfolio with a leading organization in the office real estate sector.

Key Accountabilities:

Payroll Processing & Support

• Verify and confirm employee entries and changes in the HRIS system (UKG, Ultimate Kronos Group) for payroll processing
• Verify that all timesheets in Ultimate Time Management (UTM) are complete, submitted, and approved for payroll processing, working with employees and managers to resolve timesheet issues
• Prepare reports prior to funding, confirming gross-to-net accuracy, and validating changes against approved documentation
• Process and validate off-cycle payments, final settlements, and retroactive adjustments as needed
• Maintain payroll documentation and audit trails for all pay cycles, ensuring supporting approvals are retained in an audit-ready format.

Payroll Tax & Compliance

• Reconcile each payroll, along with quarterly and annual tax liabilities, ensuring all local and state statutory payroll reporting requirements are met, and researching and resolving issues
• Register entities in all appropriate payroll-related tax jurisdictions and ensure all jurisdictions are correctly set up with the third-party payroll vendor
• Engage with the external payroll vendor and tax authorities to research and resolve payroll tax notices, tax filings, and funding of payroll taxes
• Assist with annual 401(k) and Workers’ Compensation audits with external auditors, as needed
• Maintain a calendar of payroll tax filing and funding deadlines across jurisdictions, escalating upcoming or at-risk deadlines to the onshore team
• Support UK payroll compliance activities, including coordination with the UK payroll provider on statutory filings, PAYE and National Insurance reporting, and year-end returns.

Month-End Close, Reconciliations & Reporting

• Perform all general ledger functions related to US and UK payroll, including balancing and recording payroll journal entries and accruals, reconciling balance sheet accounts, and researching reconciling items
• Prepare payroll accruals for wages, bonuses, and paid time off, and reconcile related liability accounts monthly
• Prepare payroll cost allocations across entities, departments, and cost centers, confirming charges are recorded to the correct entity
• Reconcile payroll bank and funding accounts, researching and clearing outstanding items
• Prepare payroll variance analysis against budget and prior period, and provide commentary on significant fluctuations for onshore review.

Cross-Functional Partnership & Process Improvement

• Evaluate and recommend process changes to increase efficiency
• Partner with Human Resources on employee data changes, new hires, terminations, and leave activity affecting payroll
• Coordinate with the onshore payroll and corporate accounting teams on close deliverables, escalating issues and open items in a timely manner
• Respond to employee payroll inquiries and escalations professionally and confidentially, within established service levels
• Support documentation of payroll procedures and controls, identifying opportunities to standardize recurring processes
• Perform special projects and other duties as assigned.

Required Experience:

• Education

• University/College Accounting degree consistent with local market expectations for role
• Accounting certifications consistent with local market expectations for role.

• Experience

• 4 plus years of accounting experience in payroll and general accounting required
• Experience with multi-state US payroll and employment tax, including federal, state, and local tax regulations required
• Knowledge of payroll-related requirements and regulations
• Knowledge of payroll and payroll tax regulations outside the US, particularly UK payroll, is a plus
• Experience in a GCC (Global Capability Center), shared services, or BPO environment supporting a US-based team is strongly preferred.

• Technical Skills

• Payroll Systems: Knowledge of automated payroll and timekeeping systems; experience with UKG is preferred
• US GAAP Proficiency: Working knowledge of US GAAP, including accrual accounting and payroll-related liabilities
• Knowledge of Department Policies, Processes, and Procedures
• Software Tools & Applications: Strong MS Excel skills required; familiarity with ERP and accounting systems such as MRI is preferred
• Clear written and verbal communication skills in English, with the ability to interact at all levels of the organization both internally and externally.

Critical Competencies for Success:

• Attention to Detail: Performs with a high degree of accuracy in payroll processing, reconciliations, and reporting. Ensures financial information is complete, well-supported, and reliable
• Confidentiality: Maintains discretion in all assignments and with all information obtained, handling sensitive employee and compensation data appropriately
• Analytical Thinking: Analyzes account balances and variances to identify issues, trends, and opportunities for improvement
• Communication and Collaboration: Communicates clearly and professionally across all departments and builds strong working relationships and partners effectively across teams to support timely payroll processing and reporting accuracy
• Organization and Time Management: Effectively manages competing priorities, multiple pay cycles, and deadlines while maintaining strong follow-through and responsiveness
• Accountability: Takes ownership of assigned work and payroll processes, ensuring deliverables are completed accurately and on time
• Adaptability: Thrives in a dynamic, fast-paced environment and adjusts effectively to changing priorities, volumes, and business needs. Able to work effectively across time zones, with flexibility to work extended hours during critical periods such as quarter-end and year-end

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EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email TalentAcquisitionIndia@revantage.com